Finance Executive – Accounts Payable and Vendor Reconciliation
Posted Updated
Description
We require a Finance Executive responsible for ensuring accurate and timely vendor payments, reconciliation and payment controls.
Preferred profile:
- B.Com/M.Com or equivalent finance qualification.
- 2–4 years of experience in accounts payable, vendor reconciliation and payment processing.
- Good working knowledge of Tally/ERP systems, Excel, GST and TDS.
- Experience in a multi-location healthcare, retail or service business would be preferred.
- Strong attention to detail and ability to follow defined control processes.
- The person should be comfortable coordinating with clinics, procurement teams, department heads and vendors.
Key responsibilities:
- Review vendor invoices and supporting documents before processing.
- Verify purchase orders, approvals, goods/service receipts, contractual terms and payment due dates.
- Prepare the payment schedule and ensure all approved payments are made on time.
- Perform vendor ledger reconciliations and resolve differences promptly.
- Obtain and reconcile vendor statements periodically.
- Maintain a complete invoice and payment audit trail.
- Identify duplicate invoices, incorrect payments, advances and long-pending balances.
- Reconcile advances paid to vendors and ensure timely adjustment against invoices.
- Coordinate with procurement, clinic and department owners for missing documents and approvals.
- Support monthly book closure, expense provisioning and audit requirements.
- Maintain accounts-payable ageing and escalate overdue or disputed items.
- Assist with bank reconciliation and other finance-control activities as required.