Finance Executive (up to $4500 / 5 days / Tanjong Pagar)
Job Title: Finance Executive (ID1767)
Location: Tanjong Pagar
Working Hours: Mon to Fri 9am to 6pm
Salary: up to $4500
Job Responsibilities:
1. Accounts Payable & Receivable:
• Process, verify, and post invoices, receipts, and payments.
• Manage accounts payable and accounts receivable, ensuring timely payments and collections.
• Reconcile accounts and resolve discrepancies in a timely manner.
2. General Ledger Maintenance:
• Maintain the general ledger and ensure accurate coding of all transactions.
• Post journal entries and perform month-end closing activities.
• Assist in preparing financial statements by ensuring accurate and timely recording of financial transactions.
3. Cash flow Management:
• Monitor daily cash balances and forecast short-term and long-term cash requirements and maintain up-to-date bank records.
• Ensure sufficient liquidity to meet operational needs and financial obligations.
• Reconcile company bank accounts and ensure any discrepancies are investigated and resolved.
4. Banking Relationship Management:
• Liaise with banks on banking facilities and services.
• Open, maintain, and close bank accounts.
• Manage online banking platforms and user access.
5. Agency Statement of Account (SOA):
• Review and verify SOAs submitted by agencies.
• Ensure correct GL accounts, cost centres, and accounting treatments are applied.
• Prepare Journal Vouchers (JVs) based on verified SOA transactions for the Accountant's review prior to posting.
6. Staff Expense Claims:
• Review approved expense claims for accuracy, completeness, and against supporting documentation.
• Verify claim calculations and coding to the appropriate GL accounts and cost centres.
• Process disbursements in accordance with the company's payment procedures.
7. Financial Reporting:
• Assist in preparing monthly, quarterly, and annual financial reports.
• Support the Finance Manager in the preparation of budgets, forecasts, and financial analysis.
• Provide detailed reports on expenses, income, and other financial activities.
8. Tax Compliance:
• Assist with the preparation and submission of tax filings (i.e., GST).
• Ensure compliance with tax regulations and filing deadlines.
9. Internal Controls and Audit Support:
• Ensure adherence to internal controls and financial policies.
• Assist with external audits by providing financial data and reports.
• Ensure proper documentation of financial transactions for regulatory compliance.
10. Financial Data Accuracy:
• Ensure that financial records are accurate, up-to-date, and maintained in compliance with accounting standards.
• Review and analyze financial data for inconsistencies or errors and correct discrepancies as needed.
11. Vendor Management:
• Maintain relationships with vendors, ensuring that billing/credit notes and payments, are done in accordance with payment run schedule and notifying vendors post payment.
• Respond to inquiries from vendors, and other departments regarding payments.
12. Financial Systems & Software:
• Ensure proper use of accounting software (e.g., Tally) to record and process financial data.
• Assist to improving financial processes and systems to increase efficiency and accuracy.
• Ad-hoc duties as assigned INCLUDING BUT NOT LIMITED TO BUSINESS PARTNERING DUTIES from time to time