Finance, HR and Office Manager

Roles &Responsibilities:

Finance

· Perform full setclosing independently and prepare accurate monthly,yearly management reports, including profit and loss statements, balancesheets, and cash flow reports.

· Reconcileintercompany transactions with counterparties andensure accurate financial records

· Liaise withexternal auditors

· Prepare auditschedules and address audit queries in a timely manner.

· Ensure internalcontrols relating to purchasing, sales, expenses, and inventory movementsare implemented and adhered to.

· Assist inthe computation of Corporate Income Tax and liaise with tax agents on taxfiling requirements.

· Ensure compliancewith statutory and corporate secretarial requirements under applicableregulations.

· Perform otherduties and responsibilities as assigned by the reporting directors

· Performcompany reconciliation account with subsidiary company

HR

· Process payrollaccurately and ensure timely payment of salaries, taxes, andstatutory contributions in compliance with regulations

· Manage andcoordinate onboarding processes, conducting HR Orientations

· Overseeoffboarding procedures, schedule exit interviews,and maintain accurate employee records and master lists.

· Handle employeeconfirmations, contract renewals, re-employment, retirements

· Handle end-to-endwork pass applications, including submission, follow-ups, renewals, andcompliance with MOM regulations

· updates employeepromotions, market adjustments, and job changes.

· Maintain HR SOPs and assist withskills-based training initiatives.

· Internshipmanagement

· Submit governmentclaims (Exhibition, Paternity Leave, Childcare Leave, internship, waiver oflevy)

· Bizsafe3 and ISOaccreditation management

· Applying GSTPermit and other licences.

· Manage companyinsurance.

· Renew businesslicenses and permits.

· Manage contractsand legal documents and need to liase with lawyer

· Supportmanagement with strategic planning.

Office Administration

· Ensure smooth daily office operations.

· Manage office supplies and stationery.

· Maintain office equipment and facilities.

· Coordinate office maintenance and repairs.

· Handle incoming calls, mail, and visitors.

· Organize meetings and company events.

Administrative Support

· Prepare quotations, purchase orders, and invoices(if required).

· Maintain filing systems and company records.

· Coordinate travel arrangements.

· Schedule appointments and meetings.

· Assist departments with administrativetasks.

Vendor & Facilities Management

· Liaise with suppliers and service providers.

· Manage office cleaning and security services.

· Monitor office expenses.

· Negotiate service contracts.

Staff Coordination

· Coordinatecompany activities.

· Assist withnew employee onboarding.

· Ensureoffice policies are followed.

· Organizecompany events and staff welfare