Finance Manager

SUMMARY

The Finance Manager will work under the direction and guidance of the Director of Finance to implement systems needed to support substantial growth over the next five years. The Finance Manager is also responsible for overseeing the daily accounting operations of the organization, with primary focus on Accounts Payable (A/P), Accounts Receivable (A/R), General Ledger (GL), and grant-related financial activities. This position supervises junior accounting staff, ensures compliance with internal controls and external reporting requirements, and supports the Director of Finance in managing and improving financial systems and processes.

This is a hands-on role that requires a high level of technical proficiency, attention to detail, and the ability to work collaboratively across departments. The ideal candidate will bring experience in nonprofit or grant-funded accounting environments and demonstrate strong leadership, organization, and communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise and mentor accounting staff performing A/P, A/R, and GL duties, ensuring adherence to internal controls, timely execution of tasks, and continuous professional development.
• Oversee all Accounts Payable functions, including invoice processing, approvals, check runs review, disbursements, vendor/subcontractor maintenance, Payroll review and submission, and ensuring compliance with established policies and funder guidelines.
• Manage all Accounts Receivable activities, including preparing and submitting fee for service invoices (e.g., program service fees, subleases, shared cost reimbursements), tracking collections, overseeing deposit and transfer, and maintaining accurate records.
• Review, approve, and post journal entries, including standard, adjusting, and accrual entries to ensure proper cutoff and accurate month-end and year-end closing.
• Perform reconciliations for selected expense and revenue accounts, including intercompany accounts, and other key balance sheet accounts.
• Ensure proper accruals and revenue recognition for grants and contracts, working with the Budget Analyst to gather required backup and documentation for billing and reporting.
• Maintain accurate vendor, contractor, and subcontractor financial records in the accounting system, ensuring timely entry and supporting documentation.
• Support the execution and posting of ACH and wire transfers, ensuring compliance with internal approval workflows and accurate general ledger recording.
• Prepare audit schedules and support external audits, including government and funder audits, ensuring timely responses and organized documentation.
• Participate in system and process improvements, for AR and AP processes, and contribute to the development of formal accounting procedures and internal controls