Finance Manager

Finance Manager 2026

Description

PAY RATE LEVEL: Five (5) $27.00 - $29.00 per hour

REPORTS TO: General Manager

SUPPORTS: All Departments

Customer Service Responsibilities

Provide exceptional customer service as identified in Feather River Food Co-op Service Standards.

Take the initiative to improve knowledge of Feather River Food Co-ops product line and demonstrate the ability to answer or research customer questions.

Promptly respond to customer inquiries, comments, and complaints in a professional manner, with Store Manager or Grocery Manager assistance when needed.

Act as the manager on duty when assigned and promptly address issues affecting product quality, service, or equipment malfunctions.

Understand the elements of Co-op membership sufficiently to educate customers and process membership transactions.

Understand and follow the procedures for processing special orders.

Help customers with special orders in a prompt, friendly manner.

Department Management

Maintain accurate accounting records according to accounting principles and state/federal law, where applicable.

Maintain complete files of important financial and legal records (loans, purchase agreements, contracts, insurance policies, etc.)

Ensure that instructions are in place to timely completion of essential department functions.

Maintain department security by keeping sensitive information in safe (locked) locations and making back-up files of critical information.

Purchase accounting supplies including checks, envelopes, and deposit books.

Sales Journals and Deposits

Ensure that daily sales and deposits are recorded and research balance discrepancies.

Record sales and deposit data into the accounting program weekly.

Ensure that deposit sheets and other information needed at the registers are provided.

Prepare weekly sales reports for department managers.

Verify deposits of cash, checks, EBT and other credit cards from statements.

Monitor bank cards and gift card merchant processing and research discrepancies.

Track outstanding NSF checks and send new NSF checks to collections.

Accounts Receivable

Process accounts receivable and issue invoices monthly, follow up on past due accounts.

Record employee charge account purchases and corresponding payroll deductions and maintain accurate balances due.

Accounts Payable

Ensure that accounts payable vouchers are approved by a manager as necessary, coded to the correct G/L account and entered into the accounting program.

Process vouchers for payment by check weekly and as needed to ensure that checks are mailed or distributed properly.

Post electronic payments (ACH) of vouchers.

Ensure that payment information is recorded on all paid vouchers, check and ACH, and that paid vouchers are filed correctly.

Enter all business credit card purchases into the accounting program and reconcile credit card statements. Ensure that credit card purchases are approved by a manager as necessary.

Bank Accounts

Verify deposits and withdrawals from bank statements, taking into consideration deposits in transit and outstanding checks.

Reconcile all Quincy and Portola accounts (checking and savings) monthly and submit to GM for review and approval.

Transfer funds as needed between Quincy and Portola bank accounts, with GM approval, to correlate with store activity.

General Accounting

Make monthly, quarterly, and yearly journal entries as needed and ensure activity, maintain supporting schedules as needed.

Make physical inventory adjustments to the general ledger quarterly.

Maintain complete records of all journal entries made, with supporting documentation.

Process 1099’s and 1096’s at year-end and distribute or file by the due dates.

Payroll

Maintain current employee payroll information in Paylocity.

Review the general ledger for file discrepancies and enter payroll transactions to match bank withdrawals.

Ensure payment of federal and state tax liabilities are accurately done by Paylocity.

Process IRA contribution checks.

Ensure state and federal payroll reports are completed quarterly and annually (forms 1120, 940 and 941) and filed by the due dates.

Ensure W-2’s and W-3’s are completed by Paylocity.

Patronage Dividends

Provide information to the General Manager at the fiscal year-end to determine patronage income and work with the Board finance committee to determine patronage.

Implement distribution of patronage dividends and ensure accurate recording in accounting program and financial statements.

Budgeting and Reporting

Assist GM with annual budget preparations.

Work with the GM to determine financial reporting and assist GM with quarterly and annual reports to the Board.

Participate in, and report to the Board finance committee, provide bank and credit card account information for review quarterly.

Submit quarterly financial data covering both stores to CoMetrics.

Prepare financial reports to the Department Managers as requested.

Prepare quarterly and annual financial statements; provide support and information to the CPA/tax consultant as needed, including quarterly reporting to NCG; work with GM and CPA on year-end tax planning and reporting.

Other Duties

Ensure needed accounting forms are supplied to the stores, procure and maintain sufficient quantities of office supplies, postage stamps, etc.

Ensure that co-op incoming mail is distributed and that all finance related mail is addressed.

Ensure that vendor coupons are processed for redemption.

Work with the GM to ensure that necessary business insurance policies are in place and provide renewal information as needed.

Perform other duties as assigned by the General Manager.