Finance Officer / Accountant

Financial Management

• Maintain accurate and up-to-date financial records in accordance with accounting standards.
  
• Prepare monthly, quarterly, and annual financial statements and management reports.
  
• Monitor the company's financial performance and provide regular reports to management.
  
• Prepare cash flow statements and monitor daily cash positions.
  
• Develop financial forecasts and budgets.
  
• Monitor income, expenses, and profitability across projects and departments.
  
• Ensure proper allocation and recording of all financial transactions.
  
• Recommend strategies to improve financial performance and operational efficiency.
  

Accounting Operations

• Manage the general ledger and ensure accurate bookkeeping.
  
• Process journal entries, reconciliations, and month-end closing activities.
  
• Prepare bank reconciliations and resolve discrepancies promptly.
  
• Maintain accounts receivable and accounts payable records.
  
• Process customer invoices and supplier payments.
  
• Monitor outstanding receivables and follow up on overdue payments.
  
• Ensure timely payment of company obligations.
  
• Maintain proper filing of financial records and supporting documentation.
  

Tax & Statutory Compliance

• Prepare and file statutory tax returns including VAT, PAYE, Corporation Tax, NSSF, SHA, Housing Levy, and other applicable statutory deductions.
  
• Ensure compliance with all Kenya Revenue Authority (KRA) regulations.
  
• Maintain compliance with applicable financial reporting standards and government regulations.
  
• Support external auditors during statutory audits.
  
• Prepare schedules and documentation required for audits.
  
• Keep abreast of changes in tax laws and financial regulations.
  

Payroll Administration

• Prepare and process monthly payroll accurately and on time.
  
• Calculate salaries, allowances, overtime, deductions, and statutory contributions.
  
• Maintain payroll records and employee compensation information.
  
• Ensure confidentiality of payroll information.
  
• Process employee reimbursements and expense claims.
  

Budgeting & Financial Planning

• Prepare annual departmental and company budgets together with management.
  
• Monitor budget utilization and identify variances.
  
• Provide recommendations for cost control and budget optimization.
  
• Support management in financial planning and decision-making.
  
• Analyze financial trends and prepare financial forecasts.
  

Procurement & Expense Management

• Verify supplier invoices before payment.
  
• Ensure procurement expenses comply with company policies.
  
• Monitor company expenditures and recommend cost-saving initiatives.
  
• Maintain records of company assets and depreciation schedules.
  
• Participate in procurement evaluations where required.
  

Financial Systems & Process Improvement

• Manage financial transactions and procurement using Zoho Books and Zoho Procurement.
  
• Ensure accurate setup and maintenance of accounting software.
  
• Recommend automation opportunities to improve financial processes.
  
• Participate in implementation and improvement of financial systems.
  
• Maintain data integrity within financial systems.
  

Reporting & Analysis

• Prepare weekly, monthly, and quarterly financial reports.
  
• Develop financial dashboards and key performance indicators.
  
• Conduct profitability analysis for projects and business units.
  
• Analyze financial risks and recommend mitigation measures.
  
• Present financial reports and recommendations to management.
  

Internal Controls & Risk Management

• Ensure compliance with internal financial controls and company policies.
  
• Monitor financial risks and recommend appropriate control measures.
  
• Safeguard company assets through proper financial controls.
  
• Investigate financial discrepancies and recommend corrective actions.
  
• Support implementation of risk management strategies.
  

Team Collaboration

• Work closely with management to support business growth initiatives.
  
• Collaborate with the Sales, Technical, and Administration teams on financial matters.
  
• Provide financial guidance to department heads.
  
• Support company-wide strategic planning and decision-making.
  

Continuous Professional Development

• Stay updated on accounting standards, tax laws, and financial regulations.
  
• Maintain professional accounting certifications where applicable.
  
• Participate in finance, taxation, and technology training programs.
  
• Continuously identify opportunities to improve financial processes and reporting.
  

Requirements

Applicants should possess:

• Diploma/Bachelor's Degree in Accounting, Finance, Commerce, Business Administration (Finance/Accounting Option), Economics, or a related field.
  
• CPA (K), ACCA, or equivalent professional qualification is highly preferred.
  
• Experience using accounting software, preferably Zoho Books.
  
• Excellent proficiency in Microsoft Excel and/or Zoho Sheets.
  
• Experience preparing financial statements and management reports.
  
• Strong understanding of Kenyan tax regulations and statutory compliance.
  
• Experience handling payroll and statutory deductions.
  
• Strong analytical and financial planning skills.
  
• Excellent written and verbal communication skills.
  
• Ability to work independently and maintain strict confidentiality.
  
• Experience in an ICT, SaaS, software, or professional services environment is an added advantage.