Finance & Operations Administrator

The Finance and Operations Administrator is responsible for integrating financial administration, revenue cycle workflows, and day-to-day facility and IT operations. This role ensures timely billing for grant and board claims (e.g., ADAMHS), manages resident insurance verification and prior authorizations, oversees expense allocations and invoice processing, and serves as the primary liaison to external finance and IT contractors. Additionally, the administrator manages technology hardware assets and supports core office logistics to maintain continuous operational excellence.

Essential duties include:

• Prepare, reconcile, and submit monthly grant billing claims and ADAMHS board claims, ensuring adherence to contract guidelines and strict submission deadlines
• Verify resident insurance coverage upon intake, manage ongoing insurance re-enrollments, and secure timely prior authorizations to prevent disruption in billable services
• Review, code, and process incoming vendor invoices; accurately allocate operational and program expenses across appropriate funding streams, grants, and general ledger accounts
• Serve as the primary operational point of contact for external finance/accounting contractors and IT Managed Service Providers (MSP) to streamline financial reporting and IT infrastructure maintenance
• Oversee internal IT technology operations, maintain hardware inventory logs (laptops, phones, software licenses), coordinate user account setups, and manage device repairs or equipment updates
• Act as an official Commissioned Notary Public for the organization, notarizing legal, financial, administrative, and client-related documentation as required
• Receive, sort, log, and distribute all incoming physical mail, packages, and internal department correspondence daily
• Oversee license and other regulatory requirement renewals