Finance Operations Specialist

GrowthMate is a remote-first link-building agency helping businesses grow through white-hat outreach and editorial backlinks.
We’re looking for an experienced Finance Operations Specialist to manage our financial operations independently, with strong ownership and attention to detail.

Responsibilities
Issue client invoices, track incoming payments, and manage accounts receivable.
Process payments to team members, contractors, and service providers.
Monitor bank balances and cash flow, and plan upcoming payments.
Maintain financial records and categorize expenses in QuickBooks and Google Sheets.
Prepare regular financial reports for the CEO.
Prepare and verify financial data and supporting documents for US tax reporting, coordinate with an external accountant or tax service, and track deadlines and filing completion.
Maintain financial documentation, including invoices, agreements, bank statements, and W-8/W-9 forms.
Resolve payment and documentation issues in collaboration with internal teams.

Requirements
Proven experience in financial operations, including invoicing, payments, accounts receivable, and reporting.
Practical experience maintaining accounting records for US companies and preparing financial data and supporting documents for tax reporting in collaboration with an external accountant or tax service.
Practical knowledge of QuickBooks and Google Sheets.
Experience managing multiple bank accounts, payment platforms, and international transactions.
Working knowledge of W-8/W-9 documentation.
Intermediate English or higher for working with financial systems, documentation, and correspondence.
Strong attention to detail and accuracy.
Ability to manage deadlines independently, follow tasks through to completion, and proactively resolve issues.
Availability for approximately 20 hours per week on average, with a higher workload during the first ten days of the month and fewer hours later in the month.

Nice to have
Experience independently preparing and submitting US tax returns. Independent filing experience is a plus, not a requirement.
Experience with Ukrainian sole proprietor (FOP) invoicing and tax reporting, including the Ukrainian taxpayer portal.