Finance Specialist

Principal Accountabilities

The finance specialist interfaces with PSO finance department to provide accounting, time-keeping, payroll and banking support for the site. Ensures compliance with performance work statement (PWS) and Amentum ISO 9001 quality management system (QMS).

• Prepares all telephone and utility bills for payment and reconciliation of charges to company and employee accounts.
• Maintains site petty cash fund in accordance with program policies and procedures.
• Manages the timekeeping Deltek Costpoint (Time & Expense) for the site.
• Provides Deltek Costpoint (Time & Expense) training for new hires.
• Prepares month end accruals reports.
• Prepares operational funds requests.
• Ensures that all transactions are assigned correct charge codes.
• Audits expense reports for accuracy and obtains correct approvals for the payment and reimbursements.
• Prepares checks and wire transfers.
• Maintains invoice log and invoice log transfer.
• Prepares invoices and supporting documents for payment with the correct approvals.
• Maintains an auditable filing system for all documents.
• Provides finance reports as requested by the site manager and PSO finance.
• Ensures accurate accounting in the payroll processes.
• Responds to vendors queries regarding outstanding payments.
• Coordinates with supply and purchasing departments regarding documents and payments clearance.
• Data inputs, reconciles and submits site Quicken data files along with supporting documents on weekly and monthly basis.
• Maintains, reconciles and submits account payable vouchers for site debit purchase cards.
• Performs utility and bank runs as and when required.
• Prepares and submits distribution correction vouchers (DCV) for telecom services on a monthly basis.
• At the end of each pay period provides the updated WPS salary file to DIFZ Dubai and DI payroll for processing the salary.
• Confirms to PSO payroll office that all local payments have been processed.
• Responsible for the security of cash and the company documents in safe, office equipment (OEL), finance documents such as disbursement voucher of finance department and the finance office, if an office that can be secured is allocated.
• Performs other duties as assigned.
• Works in normal office environment.

Minimum Requirements

• Must have excellent organizational skills and be able to understand, speak, read and write English at an intermediate level.
• Must be proficient in the use of personal computers and Windows operating system and Microsoft Office to include as a minimum PowerPoint, Excel and Word programs.
• Must possess a valid home country driver's license and ability to obtain host nation driver's license.
• High school diploma or equivalent required.
• Three years' experience in a professional accounting environment with experience in handling cash required.
• Light to moderate lifting as required carried out in an office environment.
• Ability to work overtime as needed and sometimes outside of standard hours.
• Ability to travel domestically and internationally.

Preferred Qualifications

Associates degree in finance or related discipline preferred.