Finance Specialist

Principal Accountabilities

The finance specialist interfaces with the PSO finance department to provide accounting, time-keeping, payroll, and banking support for the site. Ensures compliance with the Performance Work Statement (PWS) and Amentum ISO 9001 Quality Management System (QMS).

• Prepares all telephone and utility bills for payment and reconciliation of charges to company and employee accounts.
• Maintains site petty cash fund in accordance with program policies and procedures.
• Manages the timekeeping Deltek Costpoint (Time & Expense) for the site.
• Provides Deltek Costpoint (Time & Expense) training for new hires.
• Prepares month-end accrual reports.
• Prepares operational funds requests.
• Ensures that all transactions are assigned correct charge codes.
• Audits expense reports for accuracy and obtains correct approvals for the payment and reimbursements.
• Prepares checks and wire transfers.
• Maintains invoice log and invoice log transfer.
• Prepares invoices and supporting documents for payment with the correct approvals.
• Maintains an auditable filing system for all documents.
• Provides finance reports as requested by the site manager and PSO finance.
• Ensures accurate accounting in the payroll processes.
• Responds to vendors' queries regarding outstanding payments.
• Coordinates with supply and purchasing departments regarding documents and payment clearance.
• Inputs data, reconciles, and submits site Quicken data files along with supporting documents on a weekly and monthly basis.
• Maintains, reconciles, and submits accounts payable vouchers for site debit purchase cards.
• Performs utility and bank runs as required.
• Prepares and submits distribution correction vouchers (DCV) for telecom services on a monthly basis.
• At the end of each pay period, provides the updated WPS salary file to DIFZ Dubai and DI payroll for processing the salary.
• Confirms to PSO payroll office that all local payments have been processed.
• Responsible for the security of cash and company documents in the safe, office equipment, finance documents such as disbursement vouchers of the finance department, and the finance office, if an office that can be secured is allocated.
• Performs other duties as assigned.
• Works in a normal office environment.

Minimum Requirements

• Must have excellent organizational skills and be able to understand, speak, read, and write English at an intermediate level.
• Must be proficient in the use of personal computers, Windows operating system, and Microsoft Office, including at a minimum PowerPoint, Excel, and Word programs.
• Must possess a valid home country driver's license and the ability to obtain a host nation driver's license.
• High school diploma or equivalent required.
• Three years' experience in a professional accounting environment with experience in handling cash required.
• Light to moderate lifting as required, carried out in an office environment.
• Ability to work overtime as needed and sometimes outside of standard hours.
• Ability to travel domestically and internationally.

Preferred Qualifications

Associates degree in finance or related discipline preferred.