Finance Support (Onsite, Day Shift)

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Shore360 Finance Support (Onsite, Day Shift)

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

The Finance Support role plays an important part in supporting the organisation's financial operations by providing accurate and timely finance and bookkeeping assistance. This includes maintaining reliable financial records through effective data entry, account reconciliations, and related financial processes. In addition to core finance responsibilities, Finance Support provides broader administrative and operational support to the team and key stakeholders across the organisation, contributing to effective collaboration and the smooth delivery of business activities.

Enter Head Office supplier invoices into Xero, ensuring accurate GL coding and GST treatment.
Review and action Head Office supplier statements, ensuring outstanding invoices are accurate and supplier accounts remain up to date and within payment terms.
Prepare general supplier payment runs across all group entities for review and approval.
Complete daily bank account reconciliations across URBAN X Group Xero files, including:
- Identifying and following up on outstanding or unusual transactions with the relevant staff member or department.
- Following up on missing receipts for purchases made using staff corporate cards.
Maintain the DoG Bonus Tracker worksheet and ensure it is updated when new partners join the URBAN X platform.
Monitor and action the invoices@urbanx.io inbox, assisting with Head Office finance-related queries and ensuring enquiries are appropriately directed or resolved.
Process staff reimbursement requests accurately and in a timely manner.
Manage Head Office Finance correspondence within the Mail Collection folder, ensuring items are appropriately reviewed and actioned.
Provide general finance and administrative support to the Head Office Finance team as required.
Assist with finance-related projects and other tasks as required to support the broader URBAN X Group.

Oversee Oversee end-of-month (EOM) bank reconciliation processes, ensuring completion within three business days of month-end, including reviewing bank reconciliation reports completed by Finance Support, identifying and correcting imbalances and incorrect transactions, and publishing completed reports.
Prepare EOM workpapers, manual journal entries (where required), and balance sheet reconciliations within four business days of month-end, including leave provisions, cost reallocations, URBAN X Agent commission accruals, Growth Team bonus accruals, payroll tax, inter-entity loan accounts, and staff deduction accounts.
Manage outstanding and Agent Marketing invoices, including entering invoices with purchase orders, sending invoices to the Accounts team for processing, and following up on outstanding items.
Transfer funds from AA Gen to Trust as required, including cheque deposits and incorrect deposits from Agents.
Process refund requests for Agents.

Manage the processing of fortnightly and unscheduled payroll for all Head Office entities, including URBAN X, URBAN X Platform, and Agents employed by URBANX.
Send reminder messages via Teams and invoice Agents where required prior to processing payroll.
Manage and action requests received through the payroll@urbanx.io inbox

Develop and continuously improve processes and procedures to drive efficient and effective work practices.
Consistently demonstrate and embed URBAN X values through day-to-day behaviours.
Manage the Invoices@urbanx, Payroll@urbanx, Invoices@agencyadmin, Invoices@marketing, and Invoices@autopilot inboxes.
Manage invoice processing across all entities, including raising termination and brand refresh fees, entering Head Office bills, processing rebates, and raising invoices for Realflow sponsorships and URBAN X events as requested.
Complete daily financial reconciliations for Agency Admin and Autopilot Technology, including review and reconciliation of Dan's NAB cards.
Process employee reimbursement requests for Agency Admin and Autopilot Technology.
Complete daily mail collection and checking.
Manage Xero employee and agent set-up and transitions between entities, including pay template updates for salary increases and Xero Me invitations for new employees.
Manage BDM, Partner Success, and employee bonus trackers.
Manage probation review processes, including maintaining probation trackers, scheduling reminders, distributing review forms to leaders, and coordinating reviews at the 3rd, 5th, and 6th months.
Manage Weel administration for Agency Admin and Autopilot Technology, including creating account codes and subscription cards and maintaining the Weel Subscription Register.

Accuracy:
- Deliver against the KPIs set by URBAN X.
- Review draft bills to ensure accuracy of:
- Dates and references.
- Account and GL codes.
- Tax treatment.
- Receipts and supporting documentation.
- Ensure there are no incorrect or duplicate payments to
- Head Office suppliers.
- Ensure all spreadsheet data entry is accurate and aligns with instructions and information provided via email.
Timing:
- Review and clear Head Office invoices daily and at month end, following up or escalating queries to the relevant manager for resolution.
- Complete all EOM tasks within four business days of month end, with transactions resolved and all required supporting documentation and workpapers attached.
- Follow up outstanding receipts, with receipts to be provided within the same day where possible and no more than two business days where delays occur.
- Action all URBAN X payment requests within one business day.

Day 1 HMO Coverage
Attendance Bonus – Get a chance to earn ₱5,000 every pay run for consistent, perfect attendance through a raffle draw.
Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
Unlimited Barista Coffee all shift long
Free Parking & Shuttle
Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

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