Financial Accounting Supervisor

Directly supervise the clerical positions within the accounting department and assist the CFO in managing the activities of the entire accounting staff

Daily/Weekly/Bi-Weekly

Review receiving register for account/project/task accuracy

Review accounts payable batches for account/project/task accuracy

Review and sign payroll checks

Review and sign accounts payable checks

Review invoices for use tax and post to spreadsheet

Review and process all freight invoices

Support CFO in whatever capacity needed

Monthly

Responsible for the month end close including all postings from the various subsidiary ledgers to the general ledger (ie., accounts payable, accounts receivable, payroll, purchasing, inventory, receiving, etc.) as well as recurring entries, reversing entries and accruals.

Responsible for the preparation of the majority of the general journal entries

Tie out accounts payable and accounts receivable from the G/L to the aging

Maintain the chart of accounts including maintenance to Management Reporter (financial statement generation reporting tool) for any new accounts.

Review and analyze various accounts for accuracy including but not limited to professional fees, fixed assets, accrual and prepaid accounts, miscellaneous income & expenses, travel & entertainment, marketing expenses, bank fees, etc.

Work with the cost accountant to determine the major project closings for the month and issue monthly report.

Prepare and enter journal entries for closed projects

Review project inventory accounts for accuracy

Analysis of overhead, SG&A and R&D

Process overhead calculation

Process percent complete revenue calculation

Inter-company accounting

Budget to Actual reporting

OE & AM signings

Internal and Board financial statements

Review and process all American Express invoices

M-3 government report (Manufacturers’ Shipments, Inventories and Orders)

Provide management with various supporting schedules to the financial statements

Quarterly

Prepare quarterly financial statements and notes

Quarterly use tax filing

Review unvouched payables detail for potential write-off

Annually

Responsible for the annual financial audit with external auditors

Responsible for the annual benefit plan audit with external auditors

Government/Census report completion and filings

Preparation of various schedules for the annual financial audit

Completion of financial statements for the benefit plan audit

Maintain fixed asset records

All your information will be kept confidential according to EEO guidelines.