Financial Coordinator

SEEKING OFFICE MANAGER

Do you have experience talking to patients about their treatment plans? If so we would like to interview you!

Position Summary

This position is responsible for communicating and managing the financial aspects of patient care with clarity, accuracy, and professionalism. This role ensures patients understand their treatment plans, associated costs, insurance benefits, and financial commitments. The primary purpose of the position is to support case acceptance, maintain accurate insurance and financial records, maximize collections, and keep patient accounts up to date. Checking in patients, Checking out patients, Scheduling.

Key Responsibilities

Insurance Management

• Verify insurance for all patients, with support from the Check-In team.
• Enter and update detailed insurance breakdowns and benefit information in Dentrix.
• Submit insurance claims promptly and accurately; review claims and resolve issues or denials.
• Maintain accurate insurance notes, documentation, and attachments.
• Utilize insurance portals and eAssist for claims, eligibility, and follow-up.

Financial Responsibilities

• Collect copays and balances at check-out, ensuring accuracy and professionalism.
• Present, create, and document financial arrangements or payment plans.
• Follow up on overdue accounts and maintain healthy accounts receivable (AR).
• Post payments from patients and insurance companies.
• Maintain precise financial records for all patient accounts.

Treatment Plan Presentation

• Present comprehensive treatment plans to patients in a clear and confident manner.
• Review estimated insurance coverage, out-of-pocket costs, and payment expectations.
• Gain patient commitment to scheduled treatment and financial arrangements.
• Communicate with the clinical team to ensure accuracy in treatment coding and planning.

Phones & Scheduling

• Answering phones
• Checking in patients
• Patient forms
• Patient scheduling

Communication Expectations

• Serve as the primary contact for patient financial, billing, and insurance questions.
• Communicate with insurance companies as needed for claims resolution, benefit clarification, or disputes.
• Maintain professional, consistent communication with patients and team members.

Technology & Systems

• Dentrix practice management software
• Dental Intel
• eAssist
• Insurance eligibility and claims portals
• Multi-line phone and digital communication systems