Financial Operations Specialist (Part Time, 24 Hours)
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Description
- As our Senior Financial Operations Specialist, you’ll own the operational backbone of our financial administration—accounts receivable, the vendor invoice pipeline, and a clean, on-time month-end close.
- Reporting directly to our Financial Controller, you won’t be assisting someone else’s process. You’ll own a domain outright, and your Controller will review your work rather than rebuild it
- This is a deliberately designed 24-hour role. Not a full-time job squeezed into part-time pay, and not a stopgap—a permanent, well-organised position for someone who wants to do one thing properly rather than five things partially
- Own accounts receivable end-to-end—customer billing, contract invoicing, credit management, and the AR aging overview
- Run collections independently, following up past-due balances with a friendly, professional approach and resolving billing queries yourself
- Manage the accounts payable pipeline—intake, approval routing, and submission of vendor invoices to our external accountant
- Prepare weekly payment batches for approval, maintaining continuous oversight of what’s unpaid
- Code invoices accurately to the correct general ledger accounts and cost centres
- Prepare routine monthly journal entries (accruals and revenue allocations) and perform balance-sheet reconciliations
- Review P&L cost and revenue lines to verify correct period allocation
- Keep the administration audit-ready as a matter of course, and support the Financial Controller on ad-hoc projects and process improvements
- Reports to: Financial Controller
- Team: Finance (working closely with our external accountant, Customer Success, and Sales)
- Hours: 24 per week—three full days, or spread across four or five. You choose the pattern
- Collections capability: You chase money by picking up the phone, and you keep the relationship intact while you do it
- Languages: Fluent in English and Dutch, written and spoken—including phoning a customer about money in either
- Self-starter mentality: You manage your own schedule and follow up on details independently
- Full-cycle ownership: Proven track record in bookkeeping, financial administration, or financial operations where you’ve owned a complete financial administration alongside an external accountant
- Accounting know-how: Solid understanding of general ledger mechanics, double-entry bookkeeping, accruals, and reconciliations
- Tech-savvy: Comfortable with cloud accounting platforms (e.g. Exact, AFAS, NetSuite) and Excel
- Having been through an audit or due-diligence process from the administration side
- B2B invoicing to international customers across multiple countries and currencies
- Experience working alongside an external accountant rather than inside a large finance department
- Company size of roughly 30–150 people—big enough for real volume, small enough that you owned it
- Dutch professional qualifications (PDB, MBA Moderne Bedrijfsadministratie, MBO/HBO bedrijfsadministratie)
- Scale-up or SaaS experience—particularly recurring billing (proration, mid-term upgrades, monthly-to-annual conversions)
- You’ve owned a complete financial administration and can describe exactly where your responsibility started and stopped
- You take genuine pride in clean accounts—being audit-ready is just how you work, not a project you run in January
- You treat collections as a relationship job with a number attached, not as sending reminders
- You’re clear and outcome-focused: you appreciate having simple, transparent goals so you always know what success looks like
- You’d rather fix the cause of a recurring problem than get faster at handling it
- You want a permanent, well-organised 24-hour role that fits your life, and you’re not looking to grow out of it next year
- You’re willing to tell a colleague—including a senior one—that a number or a contract term is wrong
- Submit your application including your Resume/CV and a Cover Letter. We read the cover letter first, and we’d love for you to answer three quick questions directly:
- The full cycle you’ve owned: Walk us from a customer signing to the accountant filing. Be specific about where your responsibility started and stopped
- A balance you recovered: Tell us about a past-due balance you recovered from an unhappy customer. What did you say, and what happened to the relationship afterwards?
- Managing a 24-hour week: How do you organize your work across 24 hours so that routine deadlines (like month-end or payment runs) are met smoothly without urgent tasks getting stuck on days you’re off?
- Three short paragraphs are plenty. Specific beats polished—we’d rather read one real story than three pages of adjectives
- Interview Process
- We move quickly for the right candidate:
- Screening Interview – Financial Controller (30 min): Culture fit, ownership experience, motivation, and how a 24-hour week fits your life
- Working Interview – Financial Controller (90 min): A live case using real, anonymised material from our own administration, plus a short take-home assignment (capped at 3 hours, and paid)
- Final Interview – CEO (30 min): Vision alignment, long-term commitment
