Fire Alarm Project Coordinator

Who We Are

Symons Fire Protection, Inc. is a premier, full-service fire-life safety contractor based in San Diego, CA. For over 30 years, we have specialized in the design, installation, inspection, and maintenance of residential and commercial fire sprinkler and fire alarm/low voltage systems throughout Southern California.

We pride ourselves on operational excellence, quality workmanship, and unwavering safety standards. We believe our people are our greatest asset and are committed to providing opportunities to learn, grow, and build a rewarding career in the fire protection industry.

As a Fire Alarm Project Coordinator, you will support the Project Managers and Fire Alarm Division Manager with project coordination, scheduling, permitting, documentation, monitoring setup, and administrative tasks. You will work closely with field technicians, project managers, customers, jurisdictions, accounting, and estimating to help ensure projects are completed accurately, efficiently, and on schedule.

How We’ll Take Care of You

• 401(k) with company matching
• Medical, Dental, Vision, Life, and AD&D Insurance
• FREE Employee Only premium for SIMNSA and Kaiser Permanente Bronze Base medical plans
• Vacation, Holidays, Birthday Holiday, and Sick Pay
• Discretionary Bonus Program
• Training and professional development opportunities
• Career advancement opportunities
• Company celebrations and events
• Employee Referral Program
• FREE Employee Assistance Plan (EAP)
• FREE onsite gym
• FREE premium coffee and snacks

Compensation

Competitive compensation based on experience, qualifications, and technical knowledge.

Job Summary

We are seeking a dependable, organized, and detail-oriented Fire Alarm Project Coordinator to support the daily operations of the Fire Alarm Department. This position will assist Project Managers and the Fire Alarm Division Manager with project setup, inspections, plan submittals, monitoring accounts, closeout documentation, change orders, and estimating support.

The successful candidate will be an effective communicator and multi-tasker who can manage multiple projects and deadlines while maintaining accurate records and providing excellent customer and team support.

Core Responsibilities

1. Project & Account Coordination

• Input required project information and set up accounts in Stages and AvantGuard.
• Set up Telguard accounts and maintain accurate monitoring information.
• Set up monitoring agreements and update monitoring account records in coordination with Accounting.
• Assist with project change orders and related documentation.
• Support Project Managers and the Fire Alarm Division Manager with daily project needs.

2. Inspections & Scheduling

• Schedule inspections for field crews through Accela and other required jurisdictional systems.
• Coordinate inspection requirements with jurisdictions, field personnel, and project managers.
• Track inspection status and follow up as needed to help keep projects moving.

3. Plan Submittals & Permitting

• Coordinate complete plan submittal packages, including scanning, uploading, applications, fees, and supporting documentation.
• Load and maintain project files in BT and other company systems.
• Prepare submittal booklets and coordinate required plan-check and CO fees.
• Follow up with jurisdictions regarding plan review, corrections, approvals, and outstanding requirements.
• Coordinate corrections and resubmittals through final approval.

4. Project Closeout

• Prepare and coordinate project closeout documentation.
• Assist with Records of Completion and warranty letters.
• Ensure required project documents are complete, accurate, and properly filed.

5. Estimating Support

• Develop familiarity with fire alarm estimating processes and software.
• Work alongside the Estimating Department to learn project estimating procedures.
• Assist with estimating-related tasks as assigned.

6. Communication & Teamwork

• Communicate professionally with Project Managers, field crews, customers, jurisdictions, accounting, estimating, and other team members.
• Maintain accurate and timely project information.
• Follow up on outstanding tasks and communicate project status, issues, and requirements.
• Work collaboratively to resolve project and administrative issues.

7. Attendance & Work Standards

• Maintain reliable and predictable attendance.
• Arrive at work and scheduled meetings on time and prepared.
• Manage multiple priorities while meeting established deadlines.
• Demonstrate professionalism, accountability, reliability, and a strong work ethic.
• Perform other duties and responsibilities as assigned.

Duties and responsibilities may be changed at any time based on business needs.