Fiscal Analyst 3

This recruitment is open until filled. First review of applications will be September 1st, please submit an application on or before August 31st. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety, public health, and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders. It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network; Supporting our Voices, Empowering Rights, and Engaging Indigenous Governance; and Interagency Committee of State Employed Women.

The Washington State Liquor and Cannabis Board’s (WSLCB) Finance Division is announcing an exciting opportunity for a Fiscal Analyst 3 position within General Accounting in Olympia, WA. Under the direction of the General Accounting team, this position plays a key role in ensuring accurate, timely, and compliant financial operations that support the agency’s mission and responsible stewardship of state resources.

As a Fiscal Analyst 3, you will be responsible for processing contract, vendor, central service, and miscellaneous payments, as well as employee travel advances and reimbursements. You will provide excellent customer service by responding to financial and travel-related questions, monitoring shared accounting inboxes, and helping employees and agency partners navigate state and agency policies and procedures.

This position also performs important financial control activities, including reconciling travel card transactions, travel advances, and general ledger accounts, while ensuring compliance with RCWs, WACs, OFM policies, GAAP, GASB, and WSLCB policies and procedures. Your attention to detail and commitment to accuracy will help ensure financial information is reliable and payments are processed efficiently and on time.

If you are a detail-oriented financial professional who enjoys problem-solving, providing customer service, and being part of a collaborative accounting team, we encourage you to apply and become part of the WSLCB team!

Some of the duties you will perform are:

• Process contract payments, vendor payments, central service payments, other miscellaneous payables, and accounts payable corrections, ensuring deadlines are met and work is processed timely and accurately. This will include:
  • Process and pay invoices within 13 days of receipt in General Accounting for contract payments, vendor payments, central service payments, and other miscellaneous payables in a timely and accurate manner. Verify invoices are calculated properly, have proper approvals, backup documentation is attached, and proper budgets are being charged when coding the invoices.
  • Monitor shared email boxes (general accounting and accounts payable invoices) and respond to emails regarding contract payments, vendor payments, central service payments, and other miscellaneous payables in a timely manner.
  • Prioritize invoices and employee reimbursements to ensure all payments are processed timely.
  • Ensure invoices have not been previously paid by reviewing payment history.
  • Monitor the interagency payables report monthly to ensure invoices are received and paid timely. Maintain communication with other agencies to ensure that interagency payables are in balance statewide at the fiscal year-end.
  • Process accounts payable corrections as needed within the time frame set by General Accounting Lead, General Accounting Supervisor, or General Accounting Manager. Compile backup documentation and submit it to the General Accounting Lead for approval.
• Process travel advances and travel reimbursement requests, respond to travel questions from employees, and reconcile travel advances. This will include:
  • Process employee travel advances and travel reimbursements within 6 business days of receipt in General Accounting. Verify reimbursement requests are properly completed, per diem rates are calculated properly, reimbursements have proper approvals and signatures, backup documentation is attached, and proper budgets are charged when coding the payments.
  • Ensure approvers have appropriate delegation of authority.
  • Ensure employee reimbursements have not been previously paid by reviewing payment history.
  • Monitor shared travel email box and respond promptly to travel questions from employees on the interpretation of agency travel policy, how to prepare their travel reimbursement requests, and documentation requirements.
• Reconcile agency travel card transactions. This will include:
  • Meet with new travel card custodians to explain the processes that must be followed per agency policies and procedures. Communicate with agency travel card custodians to ensure monthly statements are completed and all backup documents are received. Assist custodians with AFRS coding for travel as needed.
  • Perform monthly reconciliation of travel card charges to backup documentation received from travel card custodians. Submit travel card statements with all backup documentation to the General Accounting Supervisor within 30 days of the statement's close date.
• Daily cash log preparation.
• Perform general ledger reconciliations in a timely and accurate manner and submit to the General Accounting Supervisor within 30 days of the fiscal month close.

Required Qualifications:

18 quarter or 12 semester hours in accounting, auditing, or budgeting, and 6 years of combined relevant professional experience and education in a financial-related field.

Note: An education degree in a financial-related field, certification as a Public Accountant, Government Financial Manager, Management Accountant, or Internal Auditor can be substituted for professional experience. Professional experience may substitute for education, but not for credit hours

• Education to experience equivalency:
  • Associate’s degree = 2 years
  • Bachelor’s degree = 4 years
  • Master’s degree = 5 years

Our ideal candidate will also have the following desired qualifications:

• Knowledge and understanding of Generally Accepted Accounting Principles (GAAP), government accounting and internal control processes
• Knowledge and understanding of the State Administrative and Accounting Manual (SAAM)
• Knowledge of Revised Code of Washington (RCW)
• Knowledge of Washington Administrative Codes (WAC)
• Proficient in statewide accounting systems and processes: Agency Financial Reporting System (AFRS), Capital Asset Management System (CAMS), Enterprise Reporting, Financial Toolbox and Web Intelligence
• Knowledge of AFRS coding structures and the utilization of AFRS transaction codes
• Proficient in Microsoft Office programs: Word, Excel, Outlook, Power Point - intermediate level
• Knowledge of LCB systems, such as the AS400.
• General ledger accounts reconciliation experience.
• Experience with tax systems or e-filing systems.
• Ability to explain accounting standards and WSLCB finance policies to customers outside of the Finance Division.
• Ability to compile statistical data for daily, monthly, and annual reports.
• Ability to demonstrate interest, sincerity, and openness in all interactions with customers (internal and external).
• Ability to create consistently positive experiences, meeting or exceeding customer expectations.
• Ability to represent the agency internally and externally.

Competencies:

Accountability: Accept personal responsibility and accountability for the quality and timeliness of our work and for meeting workplace expectations. Achieves excellent results with little oversight. Link agency mission/vision/values to everyday work.

Communications: Communicate clearly, accurately, and in a timely manner. Actively listen and engage in open, respectful, professional dialogue. Perform work in a helpful, friendly, and positive manner.

Service Focus: Treat our fellow employees, our clients, and the public as partners and collaborators who are equally committed to a healthy, prosperous Washington. Build and maintain internal and external satisfaction with the services offered by the agency. Consistently strive to exceed expectations.

Adaptability and Flexibility: Solve problems, consider different perspectives, and find new, creative ways to accomplish our work. Adapt easily to changing needs, conditions, and work responsibilities. In dynamic situations, adapt approaches, goals, and methods to achieve successful solutions and results.

Relationships: Build and maintain cooperative relationships characterized by a high level of acceptance and cooperation.

Trust and Integrity: Remain objective at all times and ensure that professional judgment, rather than personal opinion, influences our work. Earn the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness, and professionalism in all interactions.

Workload Management: Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, and on time.

DEI Knowledge, Understanding, & Commitment: Contribute to fostering a more diverse, equitable, inclusive, and belonging workplace environment (examples of contribution include, but are not limited to, attending a listening session, engaging in a book club pertaining to the relevant subject, participating in a training, conference, or other learning opportunity).

Required Equity Competencies:

The ability to take action to learn and grow.

Considers and incorporates new information and different perspectives. Increase and develop knowledge, skills, and abilities. Identify and communicate your needs and challenges openly. Adapt to change and apply new approaches. Identify and innovate opportunities and solutions. Learn to navigate systems, processes, tools, and technology. Practice self-awareness by reflecting on personal strengths, growth areas, and biases. Take responsibility for learning and adapting, rather than relying on others to fill gaps.

The ability to take action to meet the needs of others.

Welcome and value different identities and perspectives. Increase access, opportunities, and positive outcomes for others. Help and support people and communities from all backgrounds. Ask questions to understand and meet the needs of others. Collaborate with others to overcome challenges and find solutions. Develop mutually beneficial relationships and partnerships. Advocate for all people through active support and inclusion. Adapt communication and approaches to different communities and individuals.

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis - all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program - confidential program created to promote the health, safety, and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being, and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

1. Completed online application.
2. Current Resume.
3. Letter of Interest describing how you meet the specific qualifications for the position.
4. Three professional references to include a current or recent supervisor with email addresses and phone numbers.
5. Attach your unofficial transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not attach your transcripts and you are offered an interview, you will need to send them to us prior to interviewing).