Fiscal & Business Analyst I

This is a professional position providing financial analysis and projections, budget management, and fiscal resource management for a college, campus, or division; or for a complex program or department with multiple grant, auxiliary, and/or foundation funding sources. The primary purpose of this position is to analyze financial and accounting data to and keep management and/or faculty investigators informed on the financial and budget status of the unit. This position monitors and analyzes budget and accounting data to ensure compliance with statutes, regulations, and accounting principles, and keeps manager informed regarding the financial and budget status of their departments. Prepares cash balance report for Auxiliary funds. Prepares budget forecasts and annual budgets. Prepares various forecast and trend reports at moderate difficulty level. This job will report into an administrative management position such as a Director, Associate or Assistant Director, Dean, Associate or Assistant Dean, Program Director, Department Head, or similar position. This job class specializes in financial reporting and analysis, fiscal resource management, and budget analysis. The Fiscal and Business Analyst provides financial information through budget projections and financial forecasting (e.g., expected cash flow, anticipated revenue or income) to help in financial planning, identifying trends in departmental spending, etc. Positions in this job class develop financial reports, statements and spreadsheets for use by management in determining current and future financial position. This is administrative and analytical work which is directly related to the mission and fiscal well-being of the institution, requiring the application of discretion and judgment on matters of significance with respect to budget planning, allocation of fiscal resources, and financial reporting and control. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The job is responsible for recommending, developing and/or implementing accounting and financial control policies at the department, division, or college level. This job also ensures that financial activities are in compliance with all applicable federal and state regulations (e.g., grant/OMB compliance, GAAP, etc.), and USF policies and procedures. The Fiscal and Business Analyst may supervise a limited number of employees in fiscal support positions; however supervision is not mandatory for this job class. This position serves as a liaison with central departments such as the Controller's Office, Division of Research, Budgets, or Purchasing. This position typically has approval authority for expenditures and budget transfers, and may have a role of significance in cash collection and control.

Maintain and complete monthly sponsor billing. This involves running monthly reports per schedule to bill for invoiceable items per the contractual budget. Sending the invoices out to sponsors and managing disputes associated with billing. This requires understanding and deciphering contractual language and coordinating with study team and OCR preaward for amendments if necessary.

Payment reconciliations and application in VELOS. This entails understanding contractual budget allocations and payment milestones. Working with sponsors and coordinators to ensure all study visits and events are captured and resolving disputes/ discrepancies in data. Maintaining records per established operating procedures and keeping on top of unreconciled payments to ensure prompt resolution.

Interpret applicable University, State and Federal laws, regulations, policies and guidelines and apply specialized knowledge to safeguard the University's assets. Review budget elements to ensure accuracy related to pass through and other miscellaneous costs. Responsible for assisting with the management of the OCR Financial Management email box by answering inquiries independently in person, by telephone, or electronic correspondence based on the established standard operating procedures for the financial management division. Responsible for accounts receivable/collections process byreviewing outstanding receivables on a regular basis and contacting sponsors and clinical research organizations in an effort to collect such receivables. This entails running accounts receivable reports in VELOS in order to obtain a complete list of all outstanding invoices, and reviewing receivables related to automatic payments based on completed case report forms (CRF) that have not been received from sponsors and clinical research organizations in a timely manner. Posting Dummy interfaces in FAST in order to maintain an accurate receivables in FAST and reviewing and completing billing corrections as necessary.

Setting up and maintaining admin calendars in VELOS, this involves the set-up of milestones for triggering receivables based on contractual budget and ensuring that milestones are triggered and achieved in a timely manner. In addition, milestones for payables to vendors are also to be set up and triggered. This involves working the new study intake list and understanding system functionality and implication of actions performed. Run reports per assigned monthly schedule to trigger set milestones. Keep on top of adding achievements for milestones completed and intimated via e-mail or monthly coordinator billing form. Working with study teams to ensure compliance and maintain accurate billing.

Maintain filing of fiscal documents in Box. This involves splitting, re-name and uploading payments invoices, billing corrections, refunds, RANS, GBRs and other fiscal documents. Assist with budget increase process by creating monthly Grant Budget Releases (GBR), entering budget lines in FAST and forwarding to Sponsored Research for the processing of the award notices, assist with Greenphire ClinCard replenishment and run queries in FAST as necessary and per request. Review journal entries after posting in FAST to ensure accuracy.

Other duties as assigned.

Minimum Qualifications: Bachelor's degree in no specific required field and two years of fiscal related work experience.

Preferred Qualifications: Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience.

Additional Information for Applicants: This position is not eligible for Visa Sponsorship

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310