Fit-Out Procurement Manager
Role Summary
The Fit-Out Procurement Manager is responsible for leading the strategic sourcing and procurement of all interior finishes, FF&E (Furniture, Fixtures & Equipment), and specialized systems (AV, CCTV, LAN/Wi-Fi) for the Reportage Towers project.
Reporting to the Head of Procurement & Supply Chain, this role ensures 100% compliance with approved design specifications, fixed budget constraints, project timelines, and international hotel brand standards. You will oversee the complete procurement lifecycle, from initial vendor mapping and mock-up room delivery to long-lead ordering, contract drafting, and quality control.
Key Responsibilities
Strategic Sourcing & Vendor Management
Source, pre-qualify, and onboard local and international vendors and specialized technical subcontractors capable of delivering high-end, hospitality-grade quality.
Manage competitive bidding processes using standardized Commercial Bid Evaluation Matrices and release Requests for Quotations (RFQs).
Review unpriced Bills of Quantities (BOQ) and execute value engineering strategies to optimize costs without compromising design intent.
Brand, Quality & Change Governance
Serve as the primary liaison to the international hotel brand operator and client for material sample, catalogue, and design submission approvals using a formal Sample Approval Matrix.
Oversee material quality control, ensuring bulk-procured materials match approved mock-up room benchmarks and specifications.
Manage the formal variation process, ensuring any design change impacting budget or lead times is documented and signed off prior to purchasing.
Project Execution & Delivery Tracking
Procure and deliver all specified materials for the Studio Room mock-up within critical path timelines to secure early sign-offs.
Identify and place confirmed Purchase Orders (POs) for 100% of long-lead fit-out materials within the first 45 days to lock in production and shipping slots.
Utilize modern ERP software to manage and track multi-stage procurement pipelines from shop drawing approvals to final site installation.
Financial & Contractual Control
Manage complex multi-currency contracts (USD-denominated, local currency-settled) to mitigate foreign exchange risks and protect margins.
Draft and enforce vendor agreements that include clear retention terms, warranties, and defect liability clauses.
Requirements
Educational Qualification & Experience
Education: Bachelor’s degree in Supply Chain Management, Procurement, Quantity Surveying, Civil Engineering, Architecture, or a related field.
Fit-Out Sourcing: Proven track record in high-end fit-out procurement, specifically within luxury hospitality or commercial real estate developments.
Brand Standards: Demonstrated experience working with international hotel brand standards and third-party brand operator approval processes.
Commercial Knowledge: Strong background managing fixed-sum project budgets, contract negotiations, value engineering, and foreign exchange (FX) settlement structures.
Software: Hands-on expertise with modern ERP systems (SAP, Oracle, Odoo) and inventory/pipeline tracking tools.
Essential Skills & Competencies
FF&E & Finish Literacy: Expert ability to read and interpret interior design specs, shop drawings, joinery details, and finish schedules (rugs, cladding, murals, lighting).
Contractual & Retention Management: Advanced skills in drafting robust supplier contracts, defect liability clauses, and retention schedules.
Systems & Data-Driven: Highly structured approach using submittal matrices, technical checklists, and data analysis rather than intuition for procurement decisions.
Proactive Risk & Pipeline Management: Strong ability to track long-lead items, anticipate supply chain bottlenecks, and raise formal mitigation strategies early.
High Accountability & Detail Orientation: Absolute precision in verifying technical product specs before ordering to prevent site rejection and delays.