Fleet Administrator - Remote
Summary
Manages vehicle records, compliance, maintenance, and reporting for a fleet, using GPS/FMS software and Microsoft Office.
Job Responsibilities:
1. Administration & Compliance
- Maintain up-to-date vehicle records (road tax, insurance, VPC, COE, inspections).
-Monitor OneMotoring and VSIR daily for renewals, inspections, and summons.
-Send renewal and accrual lists two months in advance.
-File and organise vehicle documents for easy access.
2. Fleet Maintenance
-Track vehicle servicing, repairs, and inspections.
-Coordinate with workshops for quotes and appointments.
-Update fleet readiness and cost reports every 10 days.
-Assist with vehicle rentals or returns as needed.
3. Reporting & Records
-Prepare diesel and GPS usage reports.
-Generate fleet performance and usage reports.
-Maintain records for accidents and insurance claims.
-Manage petty cash and invoices related to fleet expenses.
4. Driver & Operations Support
-Book flight tickets for drivers when required.
-Submit driver details for summons.
-Share updates and schedules via the fleet WhatsApp group.
5. Other Duties
-Source quotations for fleet-related purchases.
-Support the director with forms, petty cash, and reimbursements.
-Perform other fleet-related tasks as assigned.
Qualifications:
-At least 3 years of related experience in fleet admin or logistics.
-Proficient in Microsoft Office and fleet software (GPS/FMS).
-Good communication and teamwork skills.