Fleet and Procurement Specialist
Fleet and Procurement Specialist
Location: New Jersey
Department: Fleet & Procurement
Reports To: Fleet & Procurement Supervisor
Status: Non-Exempt
About Eihab Human Services
Eihab Human Services is committed to providing high-quality supports and services to individuals with intellectual and developmental disabilities. We are seeking a highly organized, detail-oriented Fleet and Procurement Specialist to help ensure our vehicles, facilities, purchasing, and operational resources support our mission efficiently and safely.
Position Summary
The Fleet and Procurement Specialist oversees the day-to-day coordination of the agency's fleet operations while managing purchasing activities, vendor relationships, inventory, and facility support. This role is responsible for ensuring agency vehicles, equipment, and operational resources are properly maintained, compliant, and available to support program operations.
Key Responsibilities
- Coordinate daily fleet operations, vehicle assignments, maintenance schedules, repairs, inspections, registrations, and insurance documentation.
- Manage purchasing activities, including sourcing vendors, obtaining competitive quotes, processing purchase orders, and monitoring expenditures.
- Develop and maintain strong vendor relationships while negotiating pricing and ensuring quality service.
- Monitor fleet performance, fuel usage, GPS activity, maintenance records, and operational costs.
- Coordinate roadside assistance, towing, accident follow-up, and vehicle replacement when necessary.
- Maintain inventory of fleet supplies, equipment, and operational materials.
- Coordinate facility maintenance projects, vendor services, repairs, and safety inspections.
- Prepare reports related to fleet operations, procurement activities, vendor performance, and inventory.
- Maintain accurate electronic records and ensure compliance with agency policies and regulatory requirements.
- Provide operational support for emergencies and other agency needs as assigned.