Fleet & Events Logistics Driver

FLEET AND EVENT LOGISTICS DRIVER

Qualifications:

• Current Driver’s License with an acceptable driving record and no restrictions that prevent operation of assigned GRM vehicles or combinations.
• Three or more years of professional experience operating commercial vehicles, box trucks, trucks with trailers, or comparable vehicle combinations preferred.
• Demonstrated experience safely hitching, towing, backing, parking, and maneuvering trailers; experience with mobile food, concession, utility, or event trailers preferred.
• Knowledge of pre-trip and post-trip inspections, defensive driving, load securement, weight awareness, route planning, clearance, parking, and safe backing practices.
• Ability to work a flexible full-time schedule that includes evenings, weekends, holidays, early mornings, short-notice events, and scheduled on-call availability.
• Strong communication, customer-service, organization, time-management, teamwork, judgment, and problem-solving skills.
• Ability to use GPS and mapping applications, email, mobile devices, Microsoft Office, electronic forms, and vehicle or work-order tracking systems.
• Ability to perform event logistics, inter-campus deliveries, equipment movement, inventory organization, and vehicle-readiness assignments when driving is not scheduled.
• Dependable, punctual, professional, and able to respond calmly to schedule changes, traffic, equipment concerns, and event-site challenges.
• Bilingual English/Spanish is a plus.

Physical & Mental Demands:

• Frequent sitting and driving, with regular standing, walking, bending, climbing, reaching, kneeling, pushing, pulling, and handling of equipment and cargo.
• Lift and move objects weighing up to 50 pounds independently and use assistance or material-handling equipment for heavier or awkward loads.
• Safely enter and exit commercial vehicles, connect and disconnect trailers, operate landing gear or stabilizers, secure loads, and work around moving vehicles.
• Work indoors and outdoors in heat, cold, rain, wind, dust, noise, darkness, traffic, crowded event areas, and uneven surfaces.
• Maintain the alertness, vision, hearing, coordination, and stamina required to operate assigned vehicles and equipment safely.
• Maintain attention, patience, situational awareness, and sound judgment during driving, backing, loading, unloading, setup, and time-sensitive event operations.
• Respond calmly and professionally to short-notice changes, delays, mechanical concerns, unfamiliar locations, and interactions with the public.
• The population GRM serves is frequently in crisis. This work may involve exposure to trauma, conflict, illness, behavioral-health concerns, and emotionally difficult situations.
• The Fleet and Event Logistics Driver must maintain appropriate professional boundaries, sound judgment, confidentiality, and a calm, compassionate leadership presence.
• GRM recognizes that compassion fatigue is real and strongly promotes employee self-care and sustainable leadership.

Responsibilities & Duties

The Fleet and Event Logistics Driver safely operates GRM fleet vehicles and transports the Social Enterprise mobile coffee cafe, food truck, trailers, equipment, supplies, and materials. The position coordinates vehicle and event logistics from planning through return, maintains deployment readiness, and completes defined Operations logistics assignments during non-event hours so the position consistently supports a full 40-hour workweek. This position requires a high level of reliability, dependability, and fulfilling responsibilities.

Driving and Transportation

• Safely operate assigned GRM vehicles, including commercial vehicles, box trucks, pickup trucks, vans, food trucks, and approved truck-and-trailer combinations.
• Transport the mobile coffee cafe, food truck, event equipment, supplies, and other assigned assets to and from events, vendors, GRM properties, and approved locations.
• Complete required pre-trip, en-route, and post-trip inspections and do not operate equipment that is unsafe, unauthorized, improperly loaded, or outside the driver’s license qualifications.
• Follow traffic laws, DOT and FMCSA requirements when applicable, GRM policies, insurance requirements, safe-driving practices, and vehicle-specific operating procedures.
• Plan routes using vehicle dimensions, weight, road restrictions, bridge or overhead clearance, parking, turnaround space, weather, traffic, and event-site access.
• Use a trained spotter when required and follow approved backing, parking, coupling, uncoupling, and pedestrian-control procedures.
• Secure cargo and equipment using appropriate straps, tie-downs, wheel chocks, locks, and other approved devices; recheck securement during transport when required.
• Maintain accurate mileage, fuel, trip, inspection, incident, parking, and transportation records.

Mobile Cafe, Food Truck, and Event Deployment

• Review event details, departure and arrival times, site contact information, route, parking plan, utility needs, equipment list, and return expectations before deployment.
• Coordinate with Social Enterprise, Cafe, Kitchen, Community Engagement, Outreach, Maintenance, and Operations staff to confirm that each mobile unit is ready for transport and service.
• Complete approved hookup and readiness checklists, including hitch, coupler, pin, safety chains, breakaway cable, electrical connector, trailer brakes, lights, tires, wheel chocks, doors, windows, stabilizers, loose items, and load securement.
• Assist with loading, unloading, placement, leveling, stabilizing, opening, closing, and securing the mobile cafe, food truck, and related event equipment.
• Support connection and disconnection of approved power, generator, propane, water, or wastewater systems only when trained and authorized.
• Remain on-site throughout the event to assist with vehicle repositioning, emergency movement, transportation needs, and troubleshooting.
• Complete post-event breakdown, return inspection, cleaning coordination, refueling, restocking communication, and documentation of damage or maintenance needs.

Fleet Readiness and Maintenance Coordination

• Inspect assigned fleet vehicles, trailers, hitches, towing components, tires, lights, safety equipment, registration documents, and emergency supplies according to established schedules.
• Fuel, wash, clean, stage, and reposition vehicles and trailers so they are ready for scheduled use.
• Promptly report defects, warning lights, damage, collisions, missing equipment, expired documents, or unsafe conditions and place vehicles out of service when required.
• Coordinate approved maintenance appointments, inspections, repairs, tire service, registration or emissions tasks, and vehicle transportation with the Fleet Vehicle Service Technician, Maintenance Manager, vendors, and other authorized staff.
• Maintain organized transportation supplies, including straps, binders, chains, chocks, cones, reflective gear, hitch components, adapters, cords, keys, fuel cards, and emergency kits.

Non-Event Operations Logistics

When event transportation is not scheduled, the employee will complete assigned work in the following priority order. Assignments will be documented through the department schedule, work-order system, event calendar, route sheet, or logistics task list.

• Complete fleet and trailer readiness inspections, cleaning, fueling, staging, documentation, and maintenance coordination.
• Prepare mobile units and event equipment for upcoming deployments using approved checklists and event schedules.
• Complete scheduled inter-campus routes for mail, food, supplies, records, equipment, donations, and other approved materials.
• Pick up and deliver parts, supplies, rental equipment, repaired equipment, and vendor orders for Operations departments.
• Support planned campus moves, furniture or equipment relocation, event setup and breakdown, warehouse organization, and large-item transport.
• Maintain event-logistics inventory and organize transportation equipment, trailer accessories, loading supplies, and designated storage areas.
• Assist with dump runs, recycling transport, surplus-property movement, donation transfers, and approved community-partner deliveries.
• Complete required driver, safety, equipment, forklift, towing, backing, load-securement, and emergency-response training.
• Help train and evaluate approved backup drivers on vehicle-specific inspections, trailer hookup, backing, spotter communication, load securement, and deployment checklists when authorized.
• Support defined Operations projects or emergency logistics assigned by the Maintenance Manager, Senior Maintenance Manager, or Operations Director that are consistent with the employee’s training, license, and safety requirements.

Safety, Communication, and Public Service

• Conduct a safety briefing with helpers or spotters before loading, backing, coupling, or event setup and stop work when conditions become unsafe.
• Immediately report collisions, injuries, citations, roadside breakdowns, property damage, load shifts, vehicle damage, and near misses and follow GRM’s incident procedures.
• Maintain reliable communication with the supervising manager and event contact regarding departure, arrival, delays, changes, concerns, and completion.
• Warmly and respectfully interact with guests, donors, volunteers, vendors, event hosts, community partners, public officials, and coworkers while representing GRM professionally.
• Establish Christ-honoring relationships while maintaining confidentiality, healthy professional boundaries, hospitality, dignity, grace, and respect.
• Protect keys, fuel cards, registration and insurance documents, mobile devices, vehicles, trailers, cargo, and GRM property.

Professional Development

• Achieve weekly, monthly, quarterly, and annual success goals as approved and by GRM benchmarks and strategic plan
• Attend professional training and networking opportunities as directed
• Attend staff meetings or other meetings as directed
• Perform other duties as assigned