Fleet & Facilities Manager

Dairy Fresh Farms has an opening for a Fleet & Facilities Manager position. The Fleet & Facilities Manager is responsible for the overall management of the company's transportation fleet, warehouse facilities, maintenance programs, safety initiatives, and capital asset planning. This role ensures that vehicles, equipment, buildings, and warehouse operations are maintained in a safe, efficient, and cost-effective manner while supporting company distribution objectives. The Fleet & Facilities Manager oversees regulatory compliance, preventive maintenance programs, budget management, driver and mechanic performance, facility security, and continuous operational improvement.

Fleet Management

• Oversee daily fleet operations, including dispatch, routing, scheduling, and vehicle utilization.
• Manage vehicle acquisition, leasing, replacement, and disposal programs.
• Develop and administer preventive maintenance programs to ensure vehicle reliability and minimize downtime.
• Monitor fuel consumption, mileage, vehicle performance, and fleet-related operating costs.
• Analyze fleet utilization and recommend strategies to improve efficiency and reduce expenses.
• Forecast future fleet requirements and develop capital expenditure plans for vehicle replacement and growth.
• Maintain accurate records for vehicle inspections, registrations, permits, insurance, maintenance history, and compliance documentation.
• Utilize fleet management software and GPS systems to monitor performance and optimize routes.
• Investigate vehicle accidents, coordinate claims management, and implement corrective actions to improve safety.
• Manage the company mechanic and oversee fleet repair and maintenance budgets.

Safety & Compliance

• Lead company-wide safety initiatives and promote a culture of workplace safety.
• Ensure compliance with DOT, OSHA, FMCSA, state transportation regulations, environmental requirements, and company policies.
• Conduct regular safety audits, inspections, and risk assessments.
• Develop and administer driver safety training and compliance programs.
• Monitor driver qualification files, licensing requirements, and vehicle inspection programs.
• Coordinate accident investigations and implement corrective and preventive measures.

Facility & Warehouse Management

• Manage warehouse and facility maintenance, repair projects, and preventive maintenance schedules.
• Oversee warehouse equipment, including forklifts, pallet jacks, charging stations, racking systems, and loading docks.
• Ensure all buildings, grounds, refrigeration systems, and infrastructure remain safe, functional, and compliant.
• Manage facility security systems, alarm monitoring, access controls, and emergency response procedures.
• Coordinate with contractors, vendors, and service providers to ensure timely completion of maintenance and repair work.
• Conduct routine facility inspections and identify opportunities for operational improvements.

Financial & Budget Management

• Develop and manage fleet, maintenance, and facility operating budgets.
• Monitor repair and maintenance expenses and identify cost-saving opportunities.
• Prepare capital expenditure requests and long-term asset replacement plans.
• Review vendor contracts, negotiate service agreements, and manage supplier performance.
• Track key performance indicators (KPIs) related to fleet efficiency, maintenance costs, safety, and facility performance.

Leadership & Team Development

• Supervise drivers, mechanics, and facility personnel.
• Provide coaching, training, and performance management to direct reports.
• Establish departmental goals and monitor progress toward operational objectives.
• Foster teamwork, accountability, and continuous improvement within the department.

Required Qualifications

• Bachelor's degree in Business, Logistics, Transportation, Facilities Management, or related field preferred.
• Minimum of 5 years of experience in fleet management, transportation, warehouse operations, facilities management, or a related leadership role.
• Strong knowledge of vehicle maintenance programs, transportation regulations, and safety standards.
• Experience managing maintenance personnel, contractors, and vendors.
• Proficiency with fleet management software, GPS tracking systems, and Microsoft Office applications.
• Demonstrated experience in budgeting, cost analysis, and capital planning.
• Strong leadership, organizational, communication, and problem-solving skills.
• Ability to analyze data and make informed operational decisions.
• Class A or Class B CDL preferred.

Key Competencies

• Leadership & Team Development
• Strategic Planning
• Budget & Financial Management
• Safety Leadership
• Regulatory Compliance
• Asset Management
• Analytical Thinking
• Risk Management
• Communication & Relationship Building
• Continuous Improvement

Physical Requirements

• Ability to work in office, warehouse, and outdoor environments.
• Ability to walk warehouse facilities, inspect equipment, and enter vehicles.
• Ability to occasionally lift up to 50 pounds.
• Ability to respond to operational emergencies outside normal business hours as needed.

Work Environment

• Combination of office, warehouse, maintenance shop, and field environments.
• Frequent interaction with drivers, mechanics, warehouse personnel, vendors, and contractors.
• May require evenings, weekends, and on-call availability for emergencies or operational issues.
• Travel between company locations may be required.

Pay range is $85,000 to $95,000 a year depending on experience. Medical, Dental, Vision benefits available within 90 days of starting date. 401K with 25% employer matching is available after 1 year. Paid 40 hours of vacation after 1 year of employment.