Fleet Maintenance Manager

Fleet Maintenance Manager

Location: Nashville, TN

Reports to: Operations / Safety & Compliance

Employment type: Full-time, salaried

Position Summary

The Fleet Maintenance Manager oversees the maintenance and repair of the company’s trucks and trailers. This office-based role plans preventive maintenance, coordinates repairs with drivers and service providers, tracks fleet condition and maintenance costs, and helps keep equipment safe, compliant, and ready for work.

Because the company supports entertainment tours and live events, the role requires careful coordination around demanding schedules and time-sensitive loads. The Fleet Maintenance Manager works closely with dispatch, operations, drivers, safety/compliance, and outside repair facilities to resolve maintenance issues with minimal disruption to service.

Key Responsibilities

• Coordinate preventive maintenance for trucks and trailers, including routine service, inspections, tires, and scheduled repairs.
• Monitor fleet condition and maintenance due dates; follow up to ensure work is completed and documented.
• Coordinate breakdown response, roadside repairs, towing, and equipment substitutions with drivers, dispatch, and vendors.
• Schedule service appointments in a way that accounts for tour dates, load times, routes, and equipment availability.
• Communicate maintenance status, repair needs, and expected return-to-service times to operations and dispatch.
• Build and maintain relationships with repair shops, dealerships, tire providers, towing companies, and parts vendors.
• Review repair estimates and invoices for accuracy, completeness, and alignment with company approval procedures.
• Track maintenance expenses, recurring repair issues, downtime, and equipment history; identify opportunities to control costs and improve reliability.
• Maintain accurate maintenance records, inspection documentation, and service histories in the company’s systems.
• Help ensure maintenance practices and records meet applicable safety and regulatory requirements.
• Coordinate with drivers to gather information about vehicle issues, explain next steps, and confirm repairs are completed.
• Recommend whether equipment should be repaired, replaced, or taken out of service based on condition, cost, and reliability.
• Support fleet planning, including maintenance forecasts and input on vehicle and trailer replacement needs.
• Perform other related duties as needed.

Work Environment & Office Expectations

This is primarily an office-based position in Nashville, TN. Office hours are generally defined as 8 am – 5 pm cst. The role involves frequent communication with drivers and vendors and may require occasional visits to company yards or repair facilities. Some after-hours availability may be needed to coordinate urgent breakdowns affecting scheduled operations.