Fleet Monitoring Coordinator

Keep Our Fleet Moving. Support the Mission. Make an Impact.

Are you organized, resourceful, and energized by a fast-paced environment where your work keeps an entire operation moving? The City is seeking a Fleet Monitoring Coordinator to play a vital role in coordinating, monitoring, and supporting the City’s fleet operations.

In this highly visible role, you’ll help ensure City vehicles and equipment are available, properly tracked, maintained, and ready to support essential services. You’ll work across departments, communicate with employees and service providers, monitor fleet activity, and help identify issues before they become operational problems.

GENERAL DESCRIPTION

The Fleet Monitoring Coordinator is responsible for overseeing vehicle activity and performance using the Samsara fleet management platform and supporting transportation operations by providing direct driving services. This includes transporting seniors and disabled residents to community destinations and transporting youth to programs such as the Boys & Girls Club. The ideal candidate will be highly organized, tech-savvy, and experienced in both monitoring systems and providing safe, courteous transportation.

DUTIES & RESPONSIBLITIES

• Safely operate a City vehicle to transport seniors and disabled residents to designated community destinations (e.g., medical appointments, physical therapy, classes, or for local errands).

• Provide scheduled pick-up and drop-off transportation services for youth attending the Boys & Girls Club in a timely and professional manner.

• Ensure compliance with DOT, OSHA, and other relevant transportation and safety standards.

• Maintain accurate records of passengers, routes, and schedules.

• Ensure a welcoming, safe, and respectful environment for all passengers.

• Support efficient fleet operations and promote accountability among drivers and departments.

• Monitor fleet data through Samsara to track vehicle location, route progress, idle time, speeding, harsh events, and overall vehicle usage.

• Escalate findings to the Office Manager or Department Head.

• Generate daily, weekly, and monthly reports on fleet performance, fuel usage, mileage, incidents, maintenance needs, and driver scorecards.

• Ensure all vehicles meet safety, insurance, and registration requirements.

• Assist with budgeting for fleet-related expenses and vehicle replacement planning.

• Perform other related duties as assigned.

**All candidates considered for the position will be required to successfully pass a background investigation.