Flight Assurance Administrative Specialist (Rotating)
Summary
Organize documentation, audits, and tracking for AST SpaceMobile’s satellite programs, ensuring compliance and supporting mission-critical operations in a fast-paced aerospace facility.
AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.
This position is based in our satellite production facility in Midland, TX, with full relocation provided (details below).
Position Summary
AST SpaceMobile is looking for a highly organized and detail-oriented Flight Assurance Administrative Specialist to support our engineering team. In this role, you’ll help keep critical documentation, audits, and project tracking organized in a fast-paced aerospace environment. Your work will directly support the safety, quality, and success of satellite programs. If you enjoy staying organized, working with data, and supporting teams behind the scenes, this is a great opportunity to build a career in the aerospace industry.
Why This Role Matters
Your work helps ensure that all processes, documentation, and requirements are completed correctly supporting the safety and success of satellite missions. The position operates in a dynamic, safety-critical environment and requires the flexibility to work across rotating day, night, and weekend shifts.
What You'll Do:
Documentation & Organization
- Collect, organize, and maintain important documents and records for engineering and compliance
- Ensure files are accurate, complete, and submitted on time
- Keep logs and tracking systems up to date
Audit Support
- Help prepare materials for internal and external audits
- Schedule meetings, organize documents, and support audit readiness
- Track follow-ups and make sure action items are completed
Tracking Open Items (Lien Management)
- Maintain a list of open issues, tasks, or requirements that need to be completed
- Monitor progress and follow up with team members when items are overdue
- Provide simple reports to keep the team informed during meetings
General Administrative Support
- Prepare meeting agendas, take notes, and track action items
- Support data entry and spreadsheet tracking (Excel, Word, Outlook, etc.)
- Assist with communication, scheduling, and coordination across teams
- Help ensure tasks and deliverables are completed on time
What You Bring:
- High school diploma or GED
- Basic experience with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks in a fast-paced environment
- Good written and verbal communication skills
- Reliable and able to work on-site
- Willingness to work rotating shifts (days, nights, weekends, holidays)
Preferred (Nice to Have)
- Associate’s degree or coursework in business, aviation, or a related field
- Experience in aerospace, manufacturing, or regulated environments
- Familiarity with document control, audits, or compliance processes
- Experience supporting engineering or technical teams
Work Environment
- On-site role in an operational facility
- Rotating shifts required (day, night, and weekends)
- Fast-paced, team-oriented environment supporting critical operations
Physical Requirements & Work Environment:
- Ability to stand and walk for extended periods of time.
- Ability to use hands and fingers to perform repetitive and precision tasks.
- Ability to climb, balance, bend, stoop, kneel, and reach as required to perform job duties.
- Ability to communicate effectively, including talking and hearing.
- Ability to work in, on, around, and in proximity to large structures, equipment, and tooling.
- Ability to lift, push, and/or carry items up to 40 pounds as required.
- Ability to work near moving mechanical parts and equipment.
- Ability to work in and around tight or confined spaces.
- Ability to work in environments that may include exposure to fumes, airborne particles, and/or hazardous materials (e.g., carbon fiber).
Benefits: (Eligibility dependent)
- Medical, dental, vision
- 401(k) (pre-tax & Roth)
- Life insurance, disability coverage
- HSA, FSA benefits are optional
- Employee Assistance Program
- PTO / sick leave
Relocation Support (If You Accept)
- Up to $5,000 in temporary housing (first 3 months)
- $1,050/month after tax stipend after 1st working month on an ongoing basis
If you are open to relocating to Midland, this can be a career changing, and life changing, move into the high-tech aerospace world offering a new skill set and job security in a very similar environment that will soon feel like home. We encourage you to apply to learn more about AST SpaceMobile and what Midland has to offer.
This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.
AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.