flight coordinator/Onshore Technical Assistant (ORN)/Onshore Technical Assistant (ORH)/Onshore Admin Assistant (ORN)

JOB DESCRIPTIONS AND RESPONSIBILITIES

1. Technical Assistant (ORN)

Primary Purpose of the Job
Technical Assistant is responsible for the provision of Drone cost allocation to all JV’s,
analysis of contractor invoices, cost recovery and related business improvements initiatives
for all Drone processes concerning JV’s, including Qatar Energy, enabling all JV’s to fully
meet their needs for all operations.
Principal Accountabilities
1. Execute Business Improvements and Cost Control processes and procedures to
ensure maximum cost control, cost transparency and cost recovery from JVs.
2. Responsible for correct allocation of cost to all JVs according with approved
Charging Mechanism.
3. Liaise with Finance Department for various SAP entries and recovery of charges
during regular and off hire situations
4. Create Service Entry Sheets and approve payments related to contracted services
and processing the RO and SES on time.
5. Ensure appropriate records are kept for key KPI’s e.g. machine flying hours,
locations, drone type, registrations and MOI approval if applicable.
6. Regularly review existing processes and propose improvements.
7. Regularly review and propose calibration changes to Charging Mechanism
8. Regularly review performance and propose enhancements to IT systems and
perform administrative tasks like composing emails, scheduling meetings,
answering phone calls, printing documents and keeping track of documents.
9. Maintains an accurate and useful information system to properly inform Management
regarding achieved performances for processes with necessary statistics and data
base. Provide operational statistics for Monthly, Quarterly and Annual reports, and
for cost analysis and recording.

Decision Making Authority
 Responsible for cost allocation and cost recovery process from all JV’s.
 Responsible for Business Improvements and Cost Control Operations process and
related activities including administration procedures including budget preparation
Context / Special Features / Challenges

An interesting and challenging position for a highly motivated, resilient, curious and self-
driven individual that would like to work in a challenging and expanding department. It is

unique opportunity to apply a broad skill range across various projects and recommend
improvement initiatives.
Frequent contacts with JV’s from various departments for the co-ordination, planning and
execution of cost allocation and cost recovery creates great opportunity to expose an
individual.
The major challenge in this role is related to extensive range of data, which needs to be
processed without mistakes.

Qualifications / Knowledge / Skills / Experience
• Higher Secondary Education / Higher National Diploma 2 years' experience in
financial, operational reporting and KPI reporting
• 2 years' experience cost allocation to operators and offshore locations
• 2 years' experience in continuous improvement, CI/LEAN or/and 6Sigma Black belt
certificates is desirable
• Very good analytical skills & communication skills
• Mastery in IT systems (MS Office, SAP)
• Fluent in English.

2. Technical Assistant (ORH)

Primary Purpose of the Job
The primary purpose of a Technical Assistant in the HSE (Health, Safety, and Environment)
division is to support the implementation and maintenance of health and safety programs.
This includes assisting with safety inspections action tracking, risk assessments
recommendations, and compliance with safety systems. The role also involves maintaining
accurate safety records, coordinating HSE campaigns, and inspection schedules and
records, ensuring that safety data is updated, compiled and submitted as required
Principal Accountabilities
1. Provide comprehensive support to the division, addressing both technical and
administrative needs.
2. Assist in the preparation, organization, and maintenance of HSE documentation,
reports, and records to ensure they are detailed, accurate, and up to date.
3. Update and maintain HSE data, ensuring the accuracy and timeliness of data entries,
and generate various reports as needed to support the monitoring and evaluation of
safety performance.
4. Coordinate Health, Safety, and Environment (HSE) training requests, including
scheduling and tracking training progress, ensuring that all employees complete
required training and arrange refresher courses as necessary to maintain compliance
with safety standards.
5. Support the development and distribution of safety awareness materials, such as
posters, videos, bulletins, newsletters, and alerts, and assist in organizing safety
campaigns and events to promote a safety culture.
6. Assist in conducting safety audits and inspections to ensure compliance with safety
regulations and standards, maintaining accurate records of audit findings and
following up on corrective actions to ensure that all issues are addressed promptly.
7. Support the incident reporting process by documenting and investigating safety
incidents, maintaining detailed records of incidents and the corrective actions taken
to prevent recurrence.
8. Schedule and coordinate meetings, including preparing agendas, taking minutes, and
distributing meeting materials.
9. Manage correspondence related to health and safety matters, ensuring that all
communications are clear, professional, and timely.
10. Communicate effectively with internal and external stakeholders to support the Health
& Safety team's objectives.
11. Perform other duties as assigned by the division to support the department's
objectives and ensure the smooth operation of health and safety programs.
12. Serve as the focal point for managing timesheets, Monthly Progress Reports (MPRs),
and material purchases, ensuring all records are accurate and up to date.

Decision Making Authority
 Accountable for efficient and reliable support to the HSE Asst Manager, Marine and
Logistics.
 Required to work independently without direct supervision.

Context / Special Features / Challenges
The HSE Technical Assistant ensures regulatory compliance, coordinates safety training,
maintains accurate safety records, and administrative support, all while navigating complex
regulations and effectively communicating safety procedures to a diverse workforce.
Display self-motivation and initiative qualities.

Qualifications / Knowledge / Skills / Experience
Possess a Higher Secondary Education or Higher National Diploma with proficiency in basic
computer programs, including MS Office and database systems.
Have 4-5 years of experience as a technical assistant in HSE or a similar role. Be familiar
with conducting safety inspections, risk assessments, and maintaining safety records.
Exhibit exceptional analytical skills, demonstrate outstanding communication abilities,
possess advanced proficiency in IT systems (including MS Office and SAP), and be fluent english

3. Admin Assistant (ORN)

Primary Purpose of the Job
Monitors administrative activities and ensures conformance with City policy and procedure.
Establishes and compiles record-keeping systems, analyses data and prepares periodic
departmental reports. Creates and monitors departmental records and forms. And help an
organization run efficiently. Collecting all invoices from the supplier for process of RO, SES
and Reallocation Budget.
Coordinate with JVs admin assistance and make sure that all correspondence is delivered.
Principal Accountabilities
1. Receives, opens and reviews the correspondence, stamps, date register all incoming
mail including faxes, attaches back-up correspondence.
2. Handling office tasks, such as filing, generating reports and presentations, setting up
for meetings, and reordering supplies.
3. Assist with event planning and coordination. Prepare and distribute correspondence,
memos, and collect the weekly reports from different parties
4. Assist with project tasks, such as tracking deadlines and deliverables and manage
calendars, schedule appointments, and coordinate meetings.
5. managing an office, fielding inquiries, overseeing office inventory, scheduling
meetings and supervising other administrative personnel.
6. Report to the administrative lead or office manager for daily updates,
accomplishments, and any issues requiring attention.
7. Takes down dictation whenever necessary, especially during meeting with
contractors and transcribes into minutes of meetings or memos or letters as
appropriate.
8. Establishes and maintains a filing system for all Department correspondence,
determining items to be filed and / or kept on hand, ensuring safe custody of
confidential papers and keeping records as necessary.
9. Prepares Monthly Duty Rooster of the Section and reviews and checks attendance
and overtime return of Offshore Locations. Lists personnel working excess overtime.
Obtains necessary Department/Division's approvals for excess overtime.
10. Prepares Annual Leave Roster for the coming year and ensures that Annual leaves
are availed as scheduled.
11. Processing of invoices through appropriate channel in line with Corporation’s
Financial Authority Manual.
12. Reconciliation of Final invoices for preparation of contract close out reports and
documents. Liaison with Contractors Finance personnel, QatarEnergy Finance
Department and reconciliation of Contractors Statement of invoices against Payment
Certificates.
Decision Making Authority

 Not Applicable
Context / Special Features / Challenges
 Assists in preparation of Tenders and Contract Documents

 Assists in preparation of Annual Budget Capital/Operating (Division/Department)
 Employees Data and Files.
 Contractual clauses, pricing and rates.
 Computer Systems Data and access.
Qualifications / Knowledge / Skills / Experience
 Completion of secondary education (12 years) is required; a graduate degree in any
discipline is an added advantage.
 Proficiency in written and spoken English, thorough knowledge of computer
operations including the latest software, and effective communication at different staff
levels are essential.
 A good understanding of accounts is necessary.
 5 years of administrative experience in a similar role.
 Duties are performed according to standard procedures and recognized standards,
with the expectation to use initiative in assigning and scheduling administrative work
to support the section's activities.

4. Flight Coordinator

Primary Purpose of the Job
To coordinate, plan and schedule all helicopters (total of 40 operating daily) in support of
Offshore Drilling, Production Stations and Halul with personnel, materials, and coordination
of other aviation activity for all oil companies operating offshore in the State of Qatar,
considering the daily operational priories of each company and to monitor helicopter
performance in order to maximise efficiency whilst ensuring at all times a safe operation.
Principal Accountabilities
1. Plans and schedules helicopters in support of all offshore operations, including JV
Companies, by assessing, calculating and assigning loads, capacity, operational
priorities, and route economy.
2. Controls all supply and support craft to achieve an efficient and cost-effective service.
This involves regular liaison, negotiation and agreement to resolve conflicting
operational support requirements with the various user Departments and external JV
Companies.
3. Liaises with cross-functional teams, including engineering, production and drilling focal
points and Gulf Helicopter company Coordinators. Resolve operational disruption such
as booking and passengers issue through proactive communication and contingency
planning.
4. Maintaining accurate records of flight schedules, bookings, no show, unmanned
landing report and unserviceable helicopters. Aliening all cost report with DAWINCI
system.
5. Resolves conflicts in passenger and cargo bookings to offshore locations using
computer based logistics systems such as overbooked flights and payload issues,
liaising and coordinating new departure schedules between the booking personnel of
each company and the heliport that will ultimately meet the requirements of each
company, and to ensure that at no single time more than one logistics activity is
operating at any offshore location (e.g. cargo offloading during helicopter landing).
Arranging for approval and issuance of safety certificate waivers in accordance with
published guidelines as appropriate.
6. Abstracts and collates information from offshore locations and GHC Heliport on behalf
of Qatar Armed Forces aircraft, including producing daily status reports for the military
and organization of fuelling, landing, routing through rig protected zones, and using
that knowledge to conduct critical safety deconfliction for military assets with QP/JV’s
own logistics assets, based upon an assessment of the operational information
provided from the military against the scheduled movements of the day.
7. Acts as ‘Super-User’ for the bespoke cloud-based logistics IT systems which are
national systems critical to daily management of offshore platforms. Receives calls
from users and fixes any technical issues encountered or grants new access to the
system upon confirming approval with the company’s authorized signatory.
8. Ensures in conjunction with other involved parties that the total capacity of each
offshore facility is never exceeded due excess of personnel.
9. Activates the Emergency Response Plan in the case of any emergency situation
relating to helicopter or vessel activity, including quarantining related data and
manifests, contacting JV shareholder representatives and coordinating safe return to
base of other assets during an emergency situation.

Docusign Envelope ID: 6F583823-478A-4B66-A043-65E65FE06F2C

Decision Making Authority
A high degree of independence, which requires a mature judgement and high level of
responsibility to assess a significant number of inputs about operational requirements,
environmental factors, and logistics assets capabilities which will often be in conflict and
make informed and sound decisions to resolve the inputs into an executable plan. This
involves multiple oil companies, government agencies and QP’s own assets. Able to work
with little or no direct supervision. This includes covering duty shifts and standby.
The job has considerable operational independence, referring only major technical and
procedural problems to Head, Joint Operations. Keeps Head, Joint Operations aware of
work progress.
Context / Special Features / Challenges
A high degree of problem solving between multiple stakeholders in time critical conditions.
Accountable for ensuring helicopters availability, that schedules are so designed and
observed, that all passengers, materials, bulk supplies, water and other provisions are
delivered on time to the appropriate locations, and for reporting and tracking these activities.
As a joint operation, this is accountable to all JVs companies and represents the whole
offshore oil and gas operation in the State of Qatar.
Ensure that all external financial charges are covered by completing the required
documentation and forwarding to the concerned sections.
Qualifications / Knowledge / Skills / Experience
 Batchelor’s Degree in a related field of sturdy.
 5 years’ experience in programming of helicopters or similar operation within the oil and
gas industry.
 Fluent (level 6) in English both Verbal and Written
 Strong demonstrated understanding of safety risk associated with personnel and cargo
movement
 Team player showing individual initiative, responsibility and integrity.
 Well organized with specific planning skills.
 Strong analytical skills.
 A knowledge of Helicopter and Support operations and procedures
 To be competent with Windows MS word and Excel programs.