Food Law & Regulatory Affairs Specialist

LOCATION & STARTING DATE

Based in Vietnam Head Office

Purpose

Support the Food Law & Regulatory Affairs Manager in executing day-to-day regulatory activities to ensure product compliance, maintain regulatory documentation, and coordinate regulatory requirements for Vietnam and selected South East Asia/Asia markets.

The role focuses on operational excellence, effective cross-functional coordination, and timely execution of regulatory activities to support business continuity and innovation.

Mains Missions & Responsibilities

• Regulatory Operations

• Support regulatory review of product formulations, ingredients, labels, artworks and product claims under the guidance of the Food Law Manager.
• Prepare and maintain labeling sheets, regulatory documentation and supporting records.
• Maintain regulatory databases and ensure documentation is complete, accurate and up to date.
• Respond to routine regulatory requests from internal stakeholders, customers and distributors.
• Support collection and review of supplier regulatory documents.

• Export Regulatory & Factory Registration

• Coordinate documentation required for manufacturing site registration and maintenance for export markets.
• Prepare regulatory dossiers and supporting documents for factory registration, renewal or amendments.
• Maintain a tracker of factory registrations, certificates and renewal timelines.
• Liaise with Manufacturing, Quality and Supply Chain to collect required documentation for export regulatory submissions.
• Support preparation for regulatory inspections or document reviews related to manufacturing site approval.

• Regulatory Intelligence Support

• Monitor routine regulatory updates in Vietnam and assigned markets.
• Prepare summaries of regulatory changes for internal review.
• Update internal regulatory trackers and document repositories.
• Support implementation of regulatory changes following guidance from the Food Law Manager.

• Project & Cross-functional Support

• Participate in innovation and renovation projects by providing regulatory documentation and coordination support.
• Work closely with Marketing, R&D, Quality and Supply Chain to ensure timely completion of regulatory activities.
• Support artwork approval workflow and document management.

• Process Improvement

• Maintain regulatory templates, SOPs and filing systems.
• Support continuous improvement of regulatory processes and document management.
• Assist in preparing training materials and internal regulatory communications.

Key interfaces

Internal

Marketing, R&D, Quality, Manufacturing, Supply Chain, Customer Service, Sales, Global Food Law team

External

Regulatory authorities (for routine submissions), Consultants, Certification bodies, Customers and distributors (regulatory documentation)

PROFILE

• Bachelor's degree in Food Science, Food Technology, Regulatory Affairs or related disciplines.
• 3–5 years of experience in food regulatory affairs or a related function.
• Basic knowledge of Vietnam food regulations; familiarity with ASEAN regulations is an advantage.
• Good organizational skills and attention to detail.
• Ability to coordinate multiple tasks and work effectively across functions.
• Good communication skills in English and Vietnamese.