Food & Supply Receiving Coordinator
Summary
Coordinates food and supply deliveries for a high-volume catering business, verifying orders, inspecting perishables, and maintaining inventory accuracy and food safety standards.
Position Summary
The Food & Supply Receiving Coordinator is responsible for accurate, quality-controlled, and timely receipt of all food, disposable, and future beverage deliveries. This role ensures inventory accuracy, proper storage, and adherence to food safety standards while supporting margin control and operational efficiency.
This is an execution-focused operational role within a high-volume catering and event production environment.
Core Responsibilities
Delivery Receiving
- Receive all vendor deliveries (food, disposables, and future beverage)
- Verify quantities against purchase orders
- Inspect quality and temperature of all perishables
- Identify shortages, substitutions, and damages
- Immediately report discrepancies to Purchasing Manager
Documentation & Logging
- Sign and date all packing slips
- Log deliveries in inventory system
- Maintain organized receiving documentation
- Track and document rejected or returned items
Storage & Inventory Handling
- Label and date products
- Ensure FIFO rotation
- Maintain organization of freezer, cooler, and dry storage
- Consolidate SKUs when appropriate
- Assist with inventory counts
Shared Receiving (With Purchasing Manager)
- Assist on large broadline deliveries
- Support peak-volume days
- Maintain delivery schedule flow
- Ensure receiving dock cleanliness
Performance Metrics
- 99%+ receiving accuracy
- 100% temperature compliance
- Shrink under 2%
- Clean and organized storage audits
- Accurate documentation