Front Desk/Receptionist

Summary of responsibilities: Provides administrative support to ensure efficient operation of the corporate office

Key Responsibilities:
•Serves visitors by greeting, welcoming, and directing them appropriately.
•Notifies company personnel of visitor arrival.
•Maintains security and telecommunications system.
•Informs visitors by answering or referring inquiries.
•Directs visitors by maintaining employee and department directories.
•Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
•Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
•Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
•Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
•Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
•Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
•Preparing meeting and training rooms.
•Answering phones in a professional manner, and routing calls as necessary.
•Assisting colleagues with administrative tasks.
•Stocking kitchen and supply cabinets
•Tracking supply quantities
•Performing ad-hoc administrative duties.
•Sorting and distributing mail.
•Provide excellent customer service.
•Scheduling appointments
•Other duties as assigned.

Requirements:
•Associates Degree (experience may be substituted on a 1:1 ratio)
•A minimum of 2-3 years experience
•Previous experience with Microsoft Office software preferred