Front Office Coordinator - Temp

Trinity Episcopal School seeks a temporary, part-time Front Office Coordinator to cover a leave of absence. Reporting directly to the Chief of Staff, this vital role requires 25 hours per week to manage the campus reception area, coordinate administrative logistics, and cultivate a welcoming, secure environment for our community. The core mission of this position is to support Trinity Episcopal School's mission, policies, and values while ensuring smooth, professional, and efficient daily front-of-house operations.

Primary Responsibilities include the following:

Front Office/Reception

• Receive visitors, guests, faculty, and staff in a friendly, courteous manner, and be aware that their demeanor is a reflection of the School as a welcoming and inclusive community
• Ensure security by directing campus visitors to sign in/out and wear a visitor badge
• Maintain organization and cleanliness of desk, front office area, and lobby
• Check-in students for late arrivals and ensure they get to the appropriate classroom/location
• Monitor and ensure the safety of students waiting for rides after the standard carpool window closes.
• Answer incoming calls to the School and direct callers to the appropriate personnel
• Answer questions regarding school events or other business
• Filter solicitations
• Adapt to circumstances that arise with a calm, respectful demeanor

Administrative

• Receive, sort, and distribute incoming mail and packages to the appropriate staculty, departments, or mailboxes.
• Assist users with office equipment—copiers, printing jobs, laminators, postage machine
• Greet prospective families warmly and promptly when they enter the school and ensure that they are comfortable and clear about the agenda for their visit.
• Inform the admission team promptly when they have a visitor.
• Perform other duties as assigned