Front Office Executive

Summary

Handles front desk operations, visitor reception, and transport coordination for a real estate services firm in Vadodara, ensuring smooth facility management and professional client interactions.

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position: Front Office Executive

Location: Gujarat

Role Overview:

As the first point of contact for our organization, you'll create exceptional visitor experiences while managing the dynamic environment of our front desk. Your professional demeanor and warm approach will establish positive first impressions that reflect our company's standards of excellence.

Core Responsibilities:

Managing visitor reception and employee assistance throughout the day, ensuring everyone receives courteous guidance and support. You'll handle all telephone communications with professionalism, maintaining polished presentation in both appearance and conduct.
Daily front office enhancement is essential, keeping reception areas current with fresh magazines and newspapers while continuously identifying improvement opportunities. Administrative duties include maintaining accurate records for telephone registers, call tracking systems, and client contact databases.

Transportation Coordination:

A critical function involves managing transport requests and coordinating cab allocations through JLL's vendor platform. This requires facility management expertise to ensure smooth transportation operations.

Additional Duties:

Contributing to monthly client management reports and participating in emergency evacuation procedures. You'll develop and refine reception policies and procedures while supporting conference room management, event coordination, and facility arrangements as needed. All activities must align with JLL's compliance regulations.

Work Schedule: On-site, 8:30 AM to 5:30 PM

Education & Experience:

Graduate degree (any discipline)
1-3 years of front desk or reception management experience
Prior experience in facility management settings required

Technical Competencies:

Strong computer literacy and systems management skills
Knowledge of occupational safety requirements
Experience with continuous improvement initiatives
Client reporting capabilities

Essential Requirements:

Front office experience specifically within facility management environments
Demonstrated facility background knowledge and expertise

Essential Skills:

Exceptional customer service orientation with outstanding interpersonal abilities that enable effective communication across all organizational levels. Superior multitasking capabilities allow you to manage diverse demands while maintaining composure and professionalism.

What We Offer:

Join JLL's entrepreneurial, inclusive culture were collaborative success spans desks and continents. Work alongside like-minded professionals in an environment where your ambitions can flourish and your career can reach new heights.

Location:

On-site –Vadodara, GJ

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Summary

Position: Front Office Executive

Location: Gujarat

Role Overview:

As the first point of contact for our organization, you'll create exceptional visitor experiences while managing the dynamic environment of our front desk. Your professional demeanor and warm approach will establish positive first impressions that reflect our company's standards of excellence.

Core Responsibilities:

Managing visitor reception and employee assistance throughout the day, ensuring everyone receives courteous guidance and support. You'll handle all telephone communications with professionalism, maintaining polished presentation in both appearance and conduct.

Transportation Coordination:

A critical function involves managing transport requests and coordinating cab allocations through JLL's vendor platform. This requires facility management expertise to ensure smooth transportation operations.

Additional Duties:

Work Schedule: On-site, 8:30 AM to 5:30 PM

Education & Experience:

Graduate degree (any discipline)

1-3 years of front desk or reception management experience

Prior experience in facility management settings required

Technical Competencies:

Strong computer literacy and systems management skills

Knowledge of occupational safety requirements

Experience with continuous improvement initiatives

Client reporting capabilities

Essential Requirements:

Front office experience specifically within facility management environments

Demonstrated facility background knowledge and expertise

Essential Skills:

Exceptional customer service orientation with outstanding interpersonal abilities that enable effective communication across all organizational levels. Superior multitasking capabilities allow you to manage diverse demands while maintaining composure and professionalism.

What We Offer:

Join JLL's entrepreneurial, inclusive culture were collaborative success spans desks and continents. Work alongside like-minded professionals in an environment where your ambitions can flourish and your career can reach new heights.