Front Office & Facilities Executive #EAT

Job Summary

Provide professional reception and office support to ensure smooth daily operations, deliver excellent client service, and coordinate administrative and facilities management tasks within a dynamic office environment.

Responsibilities

• Greet clients, visitors, and employees warmly and professionally to create a positive first impression
• Deliver high-quality service to clients and VIP visitors, addressing enquiries promptly and effectively
• Manage incoming calls and direct enquiries to appropriate personnel or departments to ensure efficient communication
• Coordinate meeting room bookings and arrange logistics for VIP visitors to support seamless meetings
• Manage the reception mailbox and handle day-to-day correspondence to maintain organized communication flow
• Maintain accurate visitor records and reception documentation to support security and reporting requirements
• Coordinate incoming and outgoing mail, courier services, and deliveries to ensure timely processing
• Support invoice processing and general administrative tasks to assist financial and operational functions
• Prepare reception and operational reports, including visitor statistics, call volumes, and incident records for management review
• Coordinate servicing, maintenance, and repairs of office equipment to ensure operational reliability
• Manage office supplies procurement, inventory, and distribution to maintain adequate stock levels
• Liaise with vendors and external service providers to maintain positive working relationships and service quality
• Assist the Office Manager in daily office operations to ensure smooth workflow and problem resolution
• Respond to employees’ business travel enquiries and coordinate with corporate travel agency for flight arrangements
• Assist employees with hotel reservations and other travel-related requirements to facilitate business trips
• Provide day-to-day operational and administrative support to the Office Manager to enhance office efficiency
• Support other departments with ad hoc administrative tasks as needed to foster cross-functional collaboration
• Ensure proper handover and backup arrangements are in place to maintain uninterrupted reception and office support

Preferred competencies and qualifications

• Diploma or Degree in Hospitality, Hotel Management, Business Administration, or related discipline
• Around 3–5 years of relevant experience in reception, front office, hospitality, office administration, or workplace services

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599