Front Office Manager, High School

Position Title: Front Office Manager, High School
Department: High School Education Services
Supervisor: High School Principal
Term of Employment: 12 months or 245 Days
Salary Classification: Exempt 2

Job Summary: The High School Office Manager oversees the daily operations of the front office, providing high-level administrative support to school leadership and ensuring efficient coordination of office functions. This position supervises front office staff and serves as a key liaison between the school, district departments, students, parents, and the community.

Essential Duties and Responsibilities:

• Manage and supervise front office staff, including selection, training, scheduling, performance evaluation, and delegation of tasks.
• Coordinate and oversee daily office operations, ensuring timely and accurate completion of administrative tasks.
• Serve as the primary point of contact for internal and external communications, including handling inquiries from parents, students, staff, and community members.
• Schedule and coordinate meetings, interviews, workshops, and school events; prepare agendas and materials as needed.
• Maintain confidential personnel records, process payroll actions, and monitor attendance and timekeeping systems.
• Oversee procurement and inventory of office supplies and equipment; manage requisitions and purchase orders.
• Prepare and manage reports related to budgets, expenditures, staffing, and school operations.
• Ensure compliance with district policies and applicable federal, state, and local regulations.
• Support school leadership with special projects, data analysis, and strategic planning initiatives.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficiency in district systems such as Tyler school ERP, and AESOP.
• Strong leadership and supervisory skills are important.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of office management practices, fiscal accounting, and customer service principles.
• Knowledge of school district procurement and purchasing procedures.
• Skilled in using Microsoft Office Suite and other relevant software applications.

Minimum Qualifications:

• High School Diploma or GED required; associate or bachelor's degree preferred.
• Minimum of three (3) years of administrative experience in a professional office setting, including supervisory responsibilities.
• An equivalent combination of education and experience may be considered.

Other Requirements:

• Must be able to type a minimum of 55 wpm.
• Must be able to obtain and maintain an IVP Fingerprint Clearance card and pass a background clearance check.
• May be required to work outside normal working hours.
• Valid Arizona driver's license may be required.
• Ability to lift and carry up to 20 pounds.