Front Office Manager - LSC

ROLE DESCRIPTION

Position: Front Office Manager

WE NEED BIG STARS LIKE YOU!!!

Our hotels are unique, and we are looking for outstanding talent to provide exceptional customer service to our team. Lone Star Court, is a collection of hotels are created for today’s passionate traveler, each of our hotels are intentionally built to showcase modern design and classic character. We are looking for team members who are ready to be empowered to go above and beyond...

Status: Exempt
Reports to: General Manager

JOB SUMMARY

This is an exempt position. Employees in this role are expected to perform the duties and responsibilities assigned to them and are not compensated based on hours worked.

Due to the nature of the position, work schedules may vary, and the role may require working more than 40 hours in a workweek and/or more than 8 hours in a day as necessary to meet business needs, including evenings, weekends, or peak operational periods.

Candidates applying for management positions are expected to possess the professional knowledge, leadership capabilities, and functional expertise required to perform the essential duties of the role. While onboarding will be provided to familiarize successful candidates with Company-specific systems, processes, and culture, management hires are expected to bring with them the core competencies necessary to lead, make decisions, and achieve results within their area of responsibility.

Responsible for managing all aspects of the Front Office and Guest Services function of the hotel, personally monitoring service and proactively identifying areas of opportunity, ensuring compliance with service and operational standards. Coordinates with all departments throughout the hotel to ensure guest and internal requests are properly fulfilled. Ensures department expenses are in line, maintaining budgeted productivity levels while maximizing guest satisfaction.

ESSENTIAL DUTIES & FUNCTIONS

Operational Responsibilities

• Responsible for planning the day-to-day operations of the Front Office and Guest Service departments and executing goals

• Provides a positive work environment through motivation, support, empowerment, and development for associates through teamwork and clear communication

• Monitors and responds appropriately to guest service functions, ensuring service standards are maintained

• Maintain budgeted expenses for the Front Office and Guest Service departments

• Process and submit all invoices to accounting in a timely manner

• Assist Front Desk Agents with check-ins and check-outs

• Maintain and promote special guest programs and branded initiatives

• Complete special projects in a timely manner as required

• Monitor department to ensure the highest quality of guest relations

• Identify opportunities for process improvements and operational efficiencies

Managerial Responsibilities

• Maintain a positive work environment and be a leading positive force in the team

• Walk public spaces, including but not limited to Front Drive, Lobby, and public restrooms multiple times per shift to ensure the desired ambiance is up to company standards

• Maintain the integrity of cost controls and proper maintenance of assets

• Responsible for assisting in the supervision and performance of all Front Office-related operations and personnel

• Monitor and maintain Front Office quality and costs

• Prepare the reports for and attend monthly AR meetings

• Compile information regarding internet bookings and process billing accordingly.

• Managing billing for AR accounts as needed

• Monitor the time and attendance of employees through Paycom

• Schedule front office and guest services staff and ensure labor expenses are maintained according to budget and forecast, and service level is at the expected level.

• Investigate and resolve any service issues properly, addressing both internally and recovering the guest as appropriate.

• Be on call 24/7 for any emergency situations that may arise

• Be available to do Manager on Duty weekends as required

• Any other duties assigned by your immediate supervisor

• Cover as shift Manager on Duty as needed

• Create and communicate weekly schedules and enter them in each system (Hotel Effectiveness and Paycom)

• Monitor labor productivity daily and adjust appropriately as needed

• Interview and hiring front office and guest service candidates

Guest Services

• Daily review guest feedback and immediately develop and execute a plan to improvement

• Investigate and resolve any service issues properly, addressing both internally and recovering the guest as appropriate

• Make and receive calls regarding guest accounts

• Assist with customer service with the patrons at the desk, lobby or any other area of the hotel

• Exemplify and reinforce the company’s service culture and positive work environment

• Ability to effectively receive and provide feedback

Team Support and Training

• Relentlessly train and motivate customer service employees

• Relentlessly rehearse the steps of service with the employees in the lobby daily

• Spent a significant amount of time in the lobby, engaging with customers, monitoring, and ensuring the highest level of service, and supporting and assisting the team as necessary

• Assist in the training and motivation of front-of-house staff

• Consistently develop and execute new training topics based on staff and operations needs

• Always be available to assist other departments

• Attend and complete company-mandated training

• Attend and participate in company-organized training

Communication and Reporting

• Effectively manage all hotel communication, both internal and with guests, using communication platforms

• Effectively communicates and manages guest issues and follows up to ensure timely resolution

• Ensure timely and accurate reporting of daily operating results and statistical information as related to revenue and expenses

• Report any incidents and create an incident report on the same day

• Review daily MOD pass on and communicate as needed

• Attend the Daily Stand up and Recovery meeting and communicate answers to any questions timely manner

• Review and respond to emails effectively without delay

• Effectively cooperate with and assist the Sales team on group billing

• Assist with accounting items such as monthly tax exemption/ guests billing inquiries

Safety & Compliance

• Maintain a safe, clean operating environment, ensuring compliance to all local health codes and regulations

• Ensure to complete all required certifications, harassment, and safety and security training

• Has a up to date TABC and Food Handlers Certification

• Ensure that all Front Office and Guest Services staff complete all required certification, harassment, safety and security training

• Ensure to monitor and promote a safe environment in the areas of responsibility, free of any safety and security hazards

• Ensure to provide a healthy and harassment-free environment for all employees