Fuel Logistics & Accounting Analyst

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Fuel Logistics & Accounting Analyst based in the United States.

The Fuel Logistics & Accounting Analyst plays a vital role in ensuring efficient fuel inventory management, delivery coordination, and financial accuracy for customers in the petroleum and convenience retail sectors. In this position, you will oversee fuel purchasing decisions, monitor inventory levels, and coordinate deliveries to ensure customers maintain appropriate fuel supplies. You will also manage fuel transaction reconciliations, investigate invoice discrepancies, and support accurate accounting and financial reporting. Working with customers, fuel suppliers, transportation providers, and internal teams, you will help streamline daily operations and resolve logistical and financial challenges. This role combines analytical thinking, operational coordination, and customer service in a fast-paced, technology-driven environment. It is an excellent opportunity for someone with experience in logistics, dispatch, accounting, or fuel operations who enjoys working with data and solving practical business problems.

• Fuel Inventory and Purchasing Management: Independently make fuel purchasing and delivery decisions within established guidelines, ensuring customer inventory levels remain appropriate and operational needs are consistently met.
• Monitor fuel tank levels, consumption patterns, and average daily usage to determine optimal delivery schedules and prevent shortages or excess inventory.
• Monitor market conditions and adjust purchasing and delivery timing when appropriate to balance customer requirements with favorable purchasing opportunities.
• Schedule, coordinate, and oversee fuel deliveries to customer locations, maintaining strong working relationships with fuel suppliers and transportation carriers.
• Customer Support and Relationship Management: Respond to customer inquiries, calls, emails, and service requests promptly and professionally, providing helpful solutions and maintaining a high standard of customer service.
• Investigate customer concerns, resolve operational issues independently when possible, and coordinate with relevant internal departments when additional assistance is required.
• Maintain clear and consistent communication with customers throughout the resolution process, ensuring they remain informed of progress and outcomes.
• Fuel Accounting and Reconciliation: Review vendor invoice exceptions, identify and correct billing errors, and collaborate with vendors to resolve discrepancies or dispute invoices on behalf of customers.
• Process and reconcile fuel-related transactions, including purchases, deliveries, and sales, across multiple systems, investigating and resolving inconsistencies.
• Track fuel inventory, costs, pricing, and volumes to support accurate financial reporting, inventory monitoring, and profit margin analysis.
• Prepare and manage customer statements while ensuring all supporting documentation and financial records remain accurate and up to date.
• Collaborate with Accounting, Reconciliation, and other internal teams on financial reporting and data analysis to help customers make informed operational and business decisions.

Requirements

• High school diploma or equivalent.
• At least two years of relevant professional experience in dispatch, fuel accounting, logistics, bookkeeping, accounting, or a related operational or financial field.
• Basic understanding of accounting principles and financial reconciliation processes.
• Strong Microsoft Excel skills and the ability to work confidently across multiple software platforms and systems while managing large volumes of transactional data.
• Excellent attention to detail, with the ability to identify inconsistencies, investigate discrepancies, and ensure accurate financial and operational records.
• Strong analytical and problem-solving abilities, particularly when handling fuel inventory, purchasing, delivery coordination, and accounting-related challenges.
• Excellent organizational, communication, and time-management skills, with the ability to manage competing priorities independently while contributing effectively to a team.
• Customer-focused approach, with the ability to build professional relationships and communicate clearly with customers, vendors, carriers, and internal stakeholders.
• Flexibility to work nights and weekends when necessary as part of an on-call rotation.
• Must be legally authorized to work in the United States without requiring current or future employer-sponsored visa support.
• Preferred qualifications: Associate or bachelor's degree in Accounting, Finance, Supply Chain Management, Logistics, or a related discipline.
• Previous experience in the petroleum or fuel industry is considered an advantage.

Benefits

• Salary: $16 per hour.
• Work arrangement: Full-time, fully remote position within the United States.
• Comprehensive benefits: Access to a competitive benefits package designed to support employees and their families throughout their careers.
• Quarterly perks program: Additional benefits and perks designed to enhance the employee experience.
• Paid time off: Ample opportunities to take time away from work and maintain a healthy work-life balance.
• Flexible working arrangements: Hybrid options may be available where appropriate.
• Professional development: Access to continuous learning opportunities and professional certification programs.
• Career advancement: Leadership development opportunities and resources to support long-term professional growth.
• Inclusive work environment: Join a diverse, collaborative global team that values authenticity, integrity, trust, curiosity, and different perspectives.
• Work-life balance: A supportive workplace culture that encourages employee well-being and sustainable career development.