Full Time Site Adminitrator, Hollyhill, Co. Cork

Derrycourt Cleaning Specialist has an exciting opportunity for the role of Site Administrator (Maternity Cover Contract)

Role Title: Site Administrator

Function: Operations

Location: Hollyhill, Co. Cork

Client: IT Client Account

Reports To: Soft Services Manager and Operations Manager

Working Pattern: Full time - 40 hours per week. Primarily between 8.00 am and 5.00 pm. Flexibility is required, including working on all bank holidays in line with site and operational requirements.

Contract Type: Maternity cover fixed-term contract for a minimum of 8 months.

Role Purpose

The Site Administrator is the primary administrative support for our IT client site in Cork. Reporting to the Soft Services Manager and Operations Manager, the role ensures that site records, workforce information, reporting, communications and day-to-day administrative processes are accurate, organised and completed on time.

Key Responsibilities

• Provide day-to-day administrative support to the onsite management team.
• Maintain accurate employee, attendance, training, compliance and operational records.
• Coordinate vendor compliance and documentation, ensuring records are organised, up to date and available to support internal auditing requirements.
• Support rosters, onboarding, payroll queries, meetings, document control and action tracking.
• Prepare weekly, monthly and ad hoc reports, KPI updates and client meeting information.
• Liaise with client representatives, onsite teams and Derrycourt support departments.
• Maintain confidentiality and ensure records are managed in line with GDPR and company requirements.
• Follow up on outstanding actions and support audits, incidents and continuous improvement activities.

Systems and IT Skills

The role requires strong IT and systems capability. The successful candidate must be confident using Microsoft 365, company workforce and reporting systems, and the client’s own systems. They will be responsible for entering, maintaining and checking data across these platforms, producing accurate reports and adapting quickly to new digital processes.

Essential Experience and Skills:

• Previous experience in a busy administration, site support or operations environment.
• Strong IT skills and proven confidence using multiple systems, including client platforms.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent organisation, accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, work independently and handle confidential information professionally.
• Flexibility to work 40 hours per week, primarily between 8:00 to 17:00, including all bank holidays.

Desirable:

• Experience in facilities management, contract cleaning, hospitality outsourced services or a large IT client environment.

About Derrycourt

Derrycourt Cleaning Specialists was established in 1992 by Ann and Martin O’Hanlon. Over the past decade, the company has experienced tremendous growth and currently employs a workforce of over 2,000 staff.

Family-owned and managed, Derrycourt Cleaning Specialists takes great pride in total commitment to client satisfaction, always aiming to exceed customers' expectations and provide a personal and professional service through the experience and commitment of its trained staff.

Derrycourt’s client base spans the industrial, commercial, educational, manufacturing, retail, healthcare and hospitality industries. Derrycourt specialises in a range of customised service offerings.

Equality & Inclusion

Derrycourt is an equal opportunities employer committed to fairness, inclusion, equality, human rights and respect.

Privacy Statement

Please read our privacy statement for details of how we use your personal information as part of the recruitment process:

Privacy Statement for Job Applicants