Furniture Operations Specialist

Function / Position Summary

The primary purpose of this position is to support the daily operations of the Plant Operations department under the supervision of the Assistant Director of Operations and Logistics. This includes the coordination of all furniture, fixtures, and equipment (FFE) requests district-wide, assisting in the procurement of additional furniture and the development and ongoing management of district furniture standards and inventory. This role will track, review, and approve requests to add and/or remove furniture from buildings, ensure proper documentation is completed, and prepare corresponding Board resolutions as required. This position will act as a conduit between schools, Operations teams, Finance, and Teaching & Learning to ensure consistent standards, accurate inventory control, and effective, timely communication related to furniture usage, deployment, and replacement across the district.

Job Duties / Responsibilities

• Coordinates all district furniture, fixtures, and equipment (FFE) requests including deployment, relocation, and temporary assignments.
• Facilitates the procurement of new furniture including specification alignment, bid administration, vendor coordination, and issuance of purchasing submittals.
• Develops, maintains, and enforces district furniture standards for classrooms, offices, common spaces, specialty spaces, and storage.
• Monitors, maintains, and reconciles district-wide furniture inventory; tracks asset movement and maintains accurate records in the District's Computerized Maintenance Management System (CMMS), inventory system, asset management platform, or other designated systems.
• Manages requests for removal, surplus, or disposal of furniture; reviews and approves requests in alignment with district standards, safety requirements, and fiscal controls.
• Prepares and submits Board resolutions related to furniture surplus/disposal and other furniture-related actions.
• Collaborates with Finance to align budget requirements, bid events, cooperative purchasing, and lead time planning for furniture acquisitions.
• Serves as liaison between Operations, school buildings, Teaching & Learning, and vendors to ensure consistent communication, needs assessment, and issue resolution.
• Drafts communication, status updates, and reporting related to furniture allocations, pending orders, surplus, and deployment timelines.
• Assists in development and refinement of furniture lifecycle strategies including standard refresh cycles and replacement planning.
• Ensures compliance with relevant codes, standards, safety requirements, and district operational expectations related to furniture installations and usage.
• Maintains records, documentation, and audit-ready files related to inventory activity, procurements, and Board actions.
• Supports Operations leadership with special projects and cross-functional coordination.
• Other duties as assigned by the Assistant Director of Operations & Logistics and/or designee.

Education

• College degree in related discipline or an equivalent combination of education, training, and experience from which comparable knowledge and abilities can be acquired.
• Bilingual - Spanish/English (written/verbal) preferred.

Experience / Knowledge

• Evidence of success in a leadership role.
• Ability to communicate ideas clearly and effectively.
• Excellent verbal and written communication skills.
• Ability to review and evaluate operating procedures and recommend improvements.
• Three years of related experience preferred.
• Knowledge and experience in computer business applications.
• Ability to plan and schedule activities on multiple sites.
• Working knowledge of school operations as related to health and life safety.
• Knowledge of planning, scheduling, budgeting, bidding and contracts.

Physical Demands

• Ability to lift up to 50 lbs. with proper technique

Terms of Employment

• This is a 12-month position.
• Salary and benefits as established by the Board of Education.
• Flexibility in regular schedule, including evening/weekend hours may be required.
• Must have a valid Illinois driver's license.
• The salary range for this position is $54,752.00 - $82,139.00. Our typical practice is to hire in between the minimum and midpoint ($68,457.00).