General Affairs Administrator

General Characteristics (Job Summary)

• Active role of general affair at site in Engineering and Construction project.
• Act as an integral part in overall administrative support in the site operation team for Engineering and Construction projects.

Roles and Responsibilities

• Coordinate with the Subcontractor / Vendors for Camp and Catering, Rental Vehicles, Office Supplies, Fuel Supplies, Security Services, Air ticket agencies, Medical Facility at Site and Medical Insurance services for employees working at site.
• Initiate and coordinate procurement and payment process for office Materials, Furniture and fixtures as per Site Requirements and MPR.
• Daily supervision and Maintenance of Site offices and utility supplies management.
• Schedule appointments and coordinates requirements of Site Management / Dept. Manager with the external intelligence networks including government bodies, Hospital, Hotels, Transportation and Logistics providers etc.
• Actively coordinate the employee relations and employee engagement programs.
• Assist Site Management in Government relation activities and related concerns at Site.
• Procurement and Management of SAP and non-SAP Assets.
• Vendor Management.
• Contract / Purchase Order.
• Prepare expense reports.
• Gets essential permission or certification for foreigner staff / worker to reside the country at site, including being issued a visa.
• Recruiting, training administrative staff- Purchase office equipment and fixtures.
• Preparation of expense reports.
• Perform general administrative duties that may include handling confidential matters, maintaining personnel records, monitoring and preparing time sheets, monitoring costs charged to the department/project, preparing expense vouchers, making appropriate travel arrangements, and coordinating meetings.
• Schedule appointments and coordinate the department’s or manager’s interface with other company organizations, clients, and external groups.
• Establish and maintain department and/or project files.
• Research and abstract information and supporting data in preparation for meetings, work projects, reports, and presentations.
• Order and maintain supplies and equipment for department Plans, directs organizes and controls the overall daily General Affairs activities at Site.

Experience

• In the Gas / Petrochemical EPC Plant field preferred.
• Experience of establish GA policy and procedure.
• Clerical experience gained at project site within the Oil and Gas industry or Petrochemical industry is preferred.
• Experience gained in overall Administration by working as HR,GA and ERO at various projects.
• Experience working in Standalone and JV project sites.

Knowledge

• Hard working and collaborative attitude.
• Positive, proactive, independent, transparent, process oriented mind.
• Provide the proper communication relates to employees’ remuneration ensuring the Company’s reward principle and philosophy.
• Support Field Admin. Manager to develop and implement HR policies and procedures in accordance with the corporate reward philosophy.
• Excellence in Microsoft Word, Excel, PowerPoint.
• Knowledge in Visa requirements and processing, Embassy Procedures, Civil ID and Medical documents Processing, Company Registration and Special Permit approvals from Government.
• Knowledge in Government relation activities to support PRO.
• Adequate knowledge in procurement process, market pricing and availability of materials (stationary).
• Knowledge in airline ticketing, travel insurances with cost effectiveness to the company.
• Knowledge in preparation, analyzing Subcontractor/ Vendor Service Agreements by anticipation the issues that may arise in future in terms of services or claims.
• Knowledge in medical insurance claims, expertise in negotiation with Medical Services and Medical Insurance procedures.

Competencies

• Work Management
• Cost Management
• Communication
• System knowledge
• Document Control
• Coordination
• Compliance
• Incident / Accident action (Report) and Risk Management
• Sharing Experience Asset
• Reporting

Our benefits include

• Accommodation
• Flight Tickets
• Medical Insurance
• Transportation

Samsung E&A follows fair and merit-based recruitment practices. We do not charge any fees during the recruitment process.