Geospatial Division Project Coordinator
Summary
On-site project coordinator for Forte & Tablada's Geospatial Division in Baton Rouge. Day to day they keep project financial, contract, and schedule data accurate in Deltek Vantagepoint, support billing and project reviews, track certifications/training, and coordinate travel, scheduling, and equipment for field crews.
Forte & Tablada is seeking an organized, proactive Division Project Coordinator (DPC) to support our Geospatial Division. This role is a great fit for someone who enjoys keeping projects, people, and information organized while working closely with both field and office teams.
The DPC serves as a project controls and administrative partner to Project Managers, Group Leaders, and Division Leadership, helping ensure project financial, contractual, schedule, and administrative information remains accurate and current throughout the project lifecycle.
What You'll Do
- Maintain accurate project and phase information in Deltek Vantagepoint and support project data integrity.
- Coordinate with Project Managers and Finance to support monthly billing, accounts receivable follow-up, and other project financial activities.
- Help coordinate monthly project reviews, prepare project information, track action items, and follow up through completion.
- Support project setup, contracts, amendments, task orders, subconsultant documentation, and project closeout.
- Maintain employee certifications, licenses, and project information used for qualifications, proposals, and project profiles.
- Coordinate travel and accommodations for Geospatial field crews.
- Help coordinate and track employee training and certifications, including safety and drone/UAS-related certification activities.
- Support field crew scheduling, equipment and fleet coordination, inventory management, and other operational needs of the Geospatial team.
- Work across project teams, leadership, Finance, and firm administration to keep projects moving and proactively address administrative needs.