GFH-Secretary-Lead

Salary placement within the posted range is based on verified, comparable professional experience and level of education.

Chesapeake Public Schools

JOB DESCRIPTION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Secretary, High School Lead

Department: Grassfield High School

Pay Grade: U109

FLSA Status: Non-Exempt

GENERAL PURPOSE

This position performs intermediate, skilled clerical work requiring a qualified typist; prepares and maintains records; serves as clerical support to a school principal, staff, and faculty. Work is performed under general supervision.

ESSENTIAL JOB FUNCTIONS

• Serves as clerical support to the principal and staff.

• Serves as school receptionist.

• Prepares and maintains files and records.

• Records daily attendance and calls parents if student is absent.

• Maintains records of excessive student absences and unexcused absences.

• Maintains confidential information.

• Makes announcements on the public address system.

• Prepares and calls in work orders when requested.

• Sorts and distributes mail.

• Verifies information for athletic eligibility.

• Prepares and distributes grade cards.

• Maintains student files and responds to transcript requests.

• Maintains catalogs, profiles, calendars, demographics, schedules, attendance, and grade records on computer.

• Prepares files and records for entering and withdrawing students.

• Writes absentee and tardy slips, issues passes.

• Handles a variety of routine technical and administrative assignments.

• Composes and types letters and memoranda in conformance with school policies or from brief instructions.

• Sets up and maintains office procedures and filing systems.

• Meets and screens visitors, answers telephone and processes mail.

• Assists with scheduling substitutes and maintaining attendance records.

• Types letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.

• Performs other related duties as required/assigned.

MINIMUM QUALIFICATIONS

• High school diploma or its equivalent.

• At least two years of experience in clerical work.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of standard office practices, procedures, and equipment.

• Knowledge of school system routine and procedures.

• Knowledge of business English, spelling, and arithmetic.

• Skill in typing accurately and at a reasonable rate of speed.

• Ability to establish and maintain effective working relationships with others.

• Ability to work under pressure.

• Ability to organize and perform work independently.

• Ability to prepare and maintain computerized records and systems;

• Ability to meet the public effectively.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Work requires stooping, kneeling, reaching, standing, walking, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.