Global Events Specialist (maternity cover 12 month FTC)

IFS is looking for a Global Events Executive to join the Global Events team on a maternity cover basis. This role will provide operational and administrative support across global and regional events, helping ensure the seamless delivery of in-person experiences. The role supports event logistics, stakeholder coordination, agency management, reporting, registration processes and onsite delivery. This role requires excellent organizational skills, attention to detail and a proactive approach to problem-solving in a fast-paced environment.

Responsibilities

Event Delivery Support

• Manage onsite logistics, including staffing support for hosts and event workers.
• Act as a point of contact for agencies on travel, transfers, app management and staffing logistics.
• Schedule and coordinate photographers, videographers and creative assets.
• Track project timelines and actions to support seamless event execution.

Event-Specific Support

• Provide operational support for flagship events, including exhibitor management.
• Maintain and align the global events calendar and events web page.
• Support invite list management and sponsorship package delivery.

Logistics and Administration

• Manage purchase orders and invoice processing for events.
• Track agency deliverables and actions to ensure timely execution.
• Support registration processes, ticket sales reporting and discount code management.
• Maintain accurate reporting through exhibitor portals and registration platforms.

Stakeholder and Vendor Coordination

• Support stakeholder meetings and regional coordinator meetings, ensuring clear actions and project timelines.
• Coordinate with vendors for merchandise, giveaways and media production.

Branding and Messaging

• Support consistent branding and alignment across events.
• Follow standardised branding toolkits and guidelines to support a cohesive global events approach

Essential

• Minimum 2+ years’ experience in Event Marketing, Hospitality or a similar role.
• Experience managing administrative and logistical tasks for corporate events.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Strong attention to detail, time management and organisational skills.
• Excellent communication and teamwork skills.
• Flexibility to work across global time zones and travel as required.

Desirable

• Experience using event platforms such as Cvent or similar tools.

Competencies

• Strong multitasking and prioritisation in a fast-paced environment.
• Good project management and organisational capability.
• Collaborative working style across global teams.
• Clear communication skills.
• High attention to detail and commitment to quality

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.