Global Workplace and Facilities Coordinator

You will keep the Somerville, DC, and Montreal offices safe, efficient, stocked, and operational. You will coordinate facilities vendors and contractors, oversee inventory and office-budget activities, support renovation projects and space planning, manage office-event logistics, and communicate workplace updates to employees.

Responsibilities

• Ensure the Somerville, DC, and Montreal offices run smoothly and safely
• Maintain inventory of office supplies, snacks, and workplace necessities
• Oversee office-budget forecasting and spending with Finance
• Identify and escalate facilities issues
• Coordinate vendors and contractors to maintain and improve office infrastructure
• Coordinate timelines and deliverables for Somerville office improvement projects
• Support office space planning and operational improvements
• Support office-related event logistics and day-to-day team needs
• Communicate construction, parking, and other office logistics to team members

Requirements

• 2+ years of experience in office management, facilities coordination, or administrative operations
• Experience managing vendor relationships and completing projects
• Organizational skills and ability to manage multiple priorities
• Communication skills with internal teams and external vendors or contractors
• Proficiency with office software such as Google Workspace for scheduling, reporting, and task tracking
• Ability to work from the Somerville office 4–5 days per week
• Openness to occasional travel to other office locations

Benefits

• 401K plan with up to 5% employer contribution
• Fully funded health plan with vision and dental coverage for employees and their families from day one
• Up to 24 weeks of paid parental leave
• Four-week paid ramp-back program
• USD 10,000 family-forming benefit for fertility treatments, adoption, and surrogacy
• Flexible vacation policy with no annual limit or accrual period
• Summer Fridays
• Extended holiday period in December
• Dedicated wellness advisor
• Commuting-cost benefits
• In-person team events