GovCon Accountant

COMPANY SUMMARY

Accord Federal Services, LLC is a veteran-owned small business and government contractor headquartered in Knoxville, Tennessee. For more than thirteen years, Accord Federal Services has provided facility management, maintenance, janitorial, grounds, and related services at federal government properties nationwide.

BENEFITS

• Paid holidays
• Paid vacation
• Medical insurance
• Dental insurance
• Vision insurance

• 401K

POSITION SUMMARY

We are seeking a detail-oriented GovCon Accountant to strengthen and maintain the Company’s government-contract accounting, financial reporting, billing, and compliance functions. The successful candidate will combine strong full-cycle accounting skills with a working knowledge of federal-contracting requirements, cost accounting, indirect-rate structures, contract billing, and audit-ready documentation.

The GovCon Accountant is responsible for maintaining accurate, timely, and compliant accounting records supporting the Company’s government contracts and corporate operations. Reporting to the Company President, this position performs general ledger, accounts payable, accounts receivable, payroll-support, month-end close, financial reporting, contract billing, and reconciliation activities.

A primary focus of the role is ensuring that accounting practices, supporting documentation, labor and cost allocations, and billing records are suitable for a federal government contractor. The GovCon Accountant will work independently, collaborate with operations, contracts, payroll, and project personnel, and help maintain an accounting environment that is prepared for customer review, DCAA/DCMA interaction, external audit, and management decision-making.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Government Contract Accounting and Compliance

• Maintain accounting practices and records that support compliance with applicable federal-contracting requirements, including Federal Acquisition Regulation (FAR) cost principles and, as applicable, Cost Accounting Standards (CAS).
• Apply sound cost-accounting practices to identify, record, allocate, and report direct costs, indirect costs, unallowable costs, and other costs in accordance with Company policy, contract requirements, and applicable regulations.
• Support the development, maintenance, and analysis of indirect cost pools and allocation bases, including fringe, overhead, and general and administrative (G&A) costs.
• Assist in calculating provisional, actual, and forward-looking indirect rates; support budgeting, pricing, and management analysis as requested.
• Maintain organized, complete, and audit-ready financial records and supporting documentation for government contracts.
• Assist with responses to DCAA, DCMA, customer, external-auditor, and management requests for financial information, transaction support, reconciliations, and accounting policies.
• Support preparation of schedules, reconciliations, and documentation for annual financial reviews, incurred-cost-related support, indirect-rate analysis, and other government-contract financial requirements, as applicable to the Company’s contract portfolio.
• Review accounting transactions and supporting documentation for accuracy, proper period recognition, appropriate cost classification, and compliance with Company policy.

Contract Billing, Receivables, and Project Accounting

• Prepare, review, and submit accurate and timely customer invoices in accordance with contract terms, task orders, funding limitations, billing instructions, and applicable contract type requirements.
• Support billing for firm-fixed-price, time-and-materials, labor-hour, cost-reimbursable, and other contract structures, as applicable.
• Reconcile billed amounts, unbilled receivables, accounts receivable, cash receipts, retainage, contract funding, and project-level financial activity.
• Monitor contract funding, billable costs, labor, subcontractor/vendor charges, and other project costs; identify potential billing, funding, or cost-allocation issues for management review.
• Manage accounts receivable collections and follow up on outstanding invoices, payment status, customer questions, and remittance discrepancies.
• Partner with project managers, operations personnel, contracts staff, and customers to resolve billing issues and maintain accurate project financial data.

General Accounting and Financial Reporting

• Perform full-cycle general accounting activities, including accounts payable, accounts receivable, cash management, journal entries, account reconciliations, fixed assets, accruals, prepaid expenses, and general ledger maintenance.
• Code invoices and expenditures to the appropriate general ledger accounts, projects, contracts, cost pools, and accounting periods.
• Prepare and maintain monthly balance sheets, income statements, cash-flow information, profit-and-loss statements, and other management reports.
• Lead or support the monthly and year-end close process, including reconciliations, variance analysis, journal entries, schedules, and documentation.
• Reconcile bank accounts at least monthly; verify deposits, investigate discrepancies, and respond to banking inquiries.
• Reconcile cash disbursements, payroll, customer accounts, vendor accounts, credit cards, and other financial accounts.
• Verify and/or process accounts payable invoices and payment documentation; ensure charges are properly authorized, coded, and supported.
• Maintain the chart of accounts and assist with new account, project, customer, vendor, and contract setup.
• Support preparation and filing of required federal, state, and local tax forms and reports, working with external tax professionals as appropriate.
• Assist with weekly and biweekly payroll processing and related payroll reconciliations as a designated backup.

Systems, Process Improvement, and Team Support

• Serve as a key accounting-system user and collaborate with the Company’s software vendors and internal stakeholders to maintain, improve, and document accounting workflows.
• Use Unanet ERP/accounting software, or comparable government-contract accounting software, to support project setup, timekeeping integration, labor distribution, expense processing, accounts payable, billing, general ledger activity, reporting, and reconciliations.
• Recommend process, system, reporting, and internal-control improvements that increase accuracy, visibility, efficiency, and government-contract compliance.
• Develop and maintain accounting procedures, desk guides, reconciliations, and supporting schedules.
• May provide guidance, training, review, or supervision to accounting personnel.
• Perform other related duties and special projects as assigned.