Grant Accountant I

POSITION OVERVIEW

Under general direction of the Chief Financial Officer, the Grant Accountant performs assigned relatively complex accounting duties related to the timely and accurate maintenance, analysis and reporting for all Agency revenue including program contracts and grants. Monitors grant contract budgets and key dates and terms to ensure compliance; keeps appropriate program staff informed of grant status and reporting requirements. This position assists the CFO and frequently interfaces with the Agency’s program directors and staff members as well as various individuals from grant agencies, and auditing and monitoring groups. Ensures compliance with generally accepted accounting principles and all NCO policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure accurate and timely completion of all assigned duties; keeps the CFO informed of any anticipated barriers or delays in meeting assigned task deadlines; maintains and safeguards all assets, information and financial records.
• Perform monthly reconciliation of assigned liability accounts; alerts designated program staff to any discrepancies and as appropriate research items and request adjustments.
• Prepare bank deposits or Cash Receipts Journals for recording into the General Ledger.
• Assist Grant Accountant III with the preparation and submission of required agency reports (monthly, quarterly and closeouts); provides budget and grant support to agencies Program Directors and Managers as well as other key staff members.
• Assist Grant Accountant III with ongoing monitoring of contract budgets/financial reports to ensure Agency compliance.
• Prepare and performs timely and accurate revenue related postings and reports creating adequate documentation such as journal vouchers, credit memos, etc. to maintain a clear audit trail and meet all compliance requirements.
• Prepare monthly allocations of pool accounts.
• Perform monthly reconciliation of cash accounts.
• Act as a backup for processing payroll and pay-related entries.
• Maintain NCO vendor accounts for allocated services (i.e. Adobe, Zoom, etc).
• Work with independent auditors and grant auditors.
• Input and maintain vendor data in accounting software.
• Develop new and special reports on an as requested basis; distribute reports as appropriate.
• Train department and other program staff members on accounting policies and procedures as necessary.
• Other duties as assigned or required.

ESSENTIAL WORK HABITS

• Align work behaviors in conformance with NCOs Purpose, Vision and Values.
• Report to work on time and obtain approval from supervisor for any changes in work schedule or absences.
• Maintain a strict commitment to confidentiality, in accordance with Agency and project policies and procedures.
• Follow NCO’s Injury Illness and Prevention Plan, as well as all Agency and program safety protocols, procedures, and policies.
• Maintain focus on the assigned tasks.
• Take pride in creating a positive, efficient work environment.
• Treat co-workers and clients with respect.
• Represent NCO and its programs to the community in a positive light.
• Dress appropriately according to assigned job duties and responsibilities.
• Adapt constructively to change.