Grant and Contract Manager

The duties and responsibilities of the Grant & Contract Manager include:

A. Sub-Award Grants and Contract Management

- Oversee grants, contracts, sub-awards, and related budget management for implementing partners under SCH programs.

- Coordinate the full sub-award and contract lifecycle, including due diligence, preparation, review, execution, amendment, performance monitoring, renewal, close-out, and record retention.

- Review and verify partner financial reports, expenditure documentation, budget utilization, deliverables, and reporting timeliness.

- Ensure partner spending complies with donor rules, SCH policies, procurement requirements, contractual provisions, and cost-eligibility standards.

- Maintain updated sub-award records covering budgets, reporting schedules, deliverables, payment milestones, risks, compliance status, amendments, and close-out requirements.

- Conduct routine financial reviews and desk audits of sub-awardees and support risk-based field monitoring visits.

- Coordinate sub-partner cash transfers and cash-flow planning to support timely disbursement in line with approved budgets, workplans, performance, and reporting requirements.

- Identify financial irregularities, compliance gaps, delayed deliverables, or other risks; document findings and escalate material issues promptly to the Technical Lead and relevant management.

B. Program and Implementation Team Coordination and Support

- Provide responsive financial, grant, and contract management support to SCH program and implementation teams.

- Review activity budgets, cost estimates, procurement-related budget inputs, and expenditure plans before implementation.

- Support the development of spending plans, implementation forecasts, and financial documentation required for timely program delivery.

- Coordinate with implementation teams to ensure that expenditures align with approved budgets, workplans, activity results, and donor requirements.

- Support consolidation and reconciliation of financial and programmatic information for internal management and donor reporting.

- Participate in regular planning and performance meetings and provide clear updates on budget utilization, operational finance issues, risks, deadlines, and recommended actions.

C. Grants, Budget, Cash Management and Due Diligence

- Review, monitor, and manage SCH program budgets, including operational, activity-based, personnel, procurement, and sub-award budgets.

- Analyze monthly budget-versus-actual results, burn rates, commitments, and forecasts; provide timely recommendations to program management and Finance.

- Track financial performance across cost centers, budget lines, implementing units, partners, and donor-funded components.

- Lead consolidated cash-flow planning for PMO and sub-partners and coordinate with Finance to maintain adequate and timely funds availability.

- Support budget revisions, realignments, cost projections, and scenario planning, ensuring that required approvals are obtained before implementation.

- Lead partner due diligence, including assessment of financial capacity, internal controls, policies, governance, compliance risks, staffing, systems, and past performance before engagement or renewal.

- Document partner risk ratings, agree proportionate risk-mitigation measures, and follow up corrective action and capacity-strengthening plans.

D. PMO Office Operations Finance Oversight and Support

- Oversee and coordinate the day-to-day Operations Finance requirements of the PMO to ensure that program activities receive timely, accurate, and compliant financial support.

- Translate approved workplans and activity schedules into operational budgets, cash forecasts, funding requests, and payment schedules in coordination with program and Finance teams.

- Review payment requests, advances, liquidations, reimbursements, and supporting documentation for completeness, accuracy, allowability, budget availability, and required approvals before submission to Finance.

- Monitor outstanding advances, pending liquidations, commitments, payables, partner disbursements, and other time-sensitive financial actions; follow up aging items and escalate delays that may affect implementation or compliance.

- Maintain an up-to-date PMO Operations Finance tracker linking activities, budget lines, funding sources, cost centers, commitments, payments, advances, liquidations, and balances.

- Support monthly reconciliation of PMO operational records with Finance reports and ledgers; investigate and coordinate correction of discrepancies in a timely manner.

- Provide early warning to management on potential overspending, underspending, cash shortages, delayed payments, ineligible costs, or other financial and operational risks.

- Coordinate financial inputs and documentation for payment allocations, consultants, vendors, travel, meetings, field activities, service providers, and project close-out, as applicable.

- Support month-end and period-end financial closing, donor financial reporting, requests for reimbursement or fund release, audit preparation, and resolution of finance-related queries

- Develop and maintain practical PMO finance workflows, checklists, trackers, filing systems, service standards, and transition arrangements that protect continuity and confidentiality; promote segregation of duties and ensure the role does not independently initiate, verify, approve, execute, and record the same transaction.

E. Compliance, Internal Controls and Documentation

- Ensure SCH and sub-partner financial and grant-management practices comply with donor regulations, contractual requirements, SCH policies, applicable national regulations, and recognized compliance standards. - Maintain accurate, complete, current, secure, and accessible documentation for grants, contracts, sub-awards, budgets, reviews, approvals, and corrective actions.

- Support internal and external audits, donor reviews, and compliance checks by preparing documentation, coordinating responses, and following up agreed actions.

- Monitor procurement compliance, safeguarding-related contractual requirements, fraud-risk controls, conflict of-interest requirements, and financial controls across SCH and partners.

- Identify compliance and internal-control risks; recommend proportionate mitigation measures and monitor corrective action plans through closure.

F. Reporting and Data Management

- Prepare and review financial and grants-management reports for the Program Director, Technical Lead, management, and donors.

- Consolidate financial and programmatic information for monthly, quarterly, annual, milestone-based, and adhoc reporting.

- Provide timely management analysis on spending trends, budget absorption, forecast-to-completion, partner performance, and potential risks.

- Maintain up-to-date grant, contract, budget, cash-flow, compliance, and reporting trackers and dashboards.

- Ensure that reported financial information is traceable to approved budgets, supporting documentation, partner reports, and Finance records.

G. Capacity Building and Technical Support

- Provide practical training, coaching, and guidance to SCH program and implementation teams and sub-award partners on budgeting, forecasting, reporting, procurement rules, financial documentation, internal controls, and compliance.

- Strengthen financial literacy, grant and contract management capacity, and accountability across SCH teams and partners.

- Support partners to improve their financial systems, reporting accuracy, documentation, audit readiness, and corrective-action follow-up.

- Provide on-the-job support to supervised staff and establish clear work priorities, quality standards, and deadlines.

H. Coordination, Communication and Team Management

- Serve as a key coordination point among SCH program teams, PMO, Finance, Supply Chain, M&E, HR, implementing partners, and service providers on grants, contracts, and Operations Finance matters.

- Participate in program planning, partner performance reviews, management meetings, and donor engagements as assigned.

- Communicate financial requirements, contractual obligations, reporting deadlines, compliance expectations, decisions, and follow-up actions clearly and promptly.

- Maintain professional, responsive, and solution-oriented working relationships while protecting confidential and sensitive information.

- Supervise assigned personnel through clear work planning, regular review, coaching, performance feedback, and timely escalation of capacity or delivery concerns. - Perform other relevant duties assigned by the supervisor within the position's purpose and level of responsibility.

- Bachelor's degree in Finance, Accounting, Business Administration, Commerce, Economics, or a related field. Candidates with a degree in Public Health or Development Studies should demonstrate substantial relevant grants and financial-management experience.

- LCCI Level 3, ACCA Part II, CPA studies, or another relevant professional accounting or grants-management qualification is preferred.

Experience

- Minimum three to four years of progressively responsible experience in grants, contracts, budgeting, operations finance, or financial management, preferably within NGOs or donor-funded programs.

- Demonstrated experience supporting the financial and compliance requirements of a Prime recipient, consortium, or organization managing multiple implementing partners is highly desirable; experience with US Government, UN/UNOPS, Global Fund, or comparable institutional donors is an advantage.

- Experience in budget monitoring, cash forecasting, advance and liquidation management, financial reporting, audit support, and partner due diligence is required; experience supervising staff and strengthening the capacity of program teams or sub-awardees is desirable.

Required Skills and Competencies

- Strong knowledge of grants and contract management, donor compliance, NGO finance, sub-award management, and cost-eligibility principles.

- Demonstrated competence in operational finance, budgeting, cash-flow forecasting, variance analysis, expenditure verification, reconciliations, advance management, and financial reporting.

- Sound understanding of internal controls, segregation of duties, procurement processes, audit requirements, fraud-risk management, and document retention.

- Advanced proficiency in Microsoft Excel and ability to maintain reliable trackers, forecasts, reconciliations, and management dashboards; familiarity with accounting or ERP systems is an advantage.

- Strong analytical judgment, attention to detail, problem-solving ability, and capacity to identify risks and recommend practical solutions.

- Strong written and verbal communication skills, including the ability to prepare clear donor correspondence, financial narratives, reports, and management updates in English.

- Demonstrated responsiveness, reliability, discretion, adaptability, ownership, and timely follow-through in a fast-paced and dynamic working environment.

- Ability to coordinate effectively across program, finance, operations, supply chain, M&E, HR, management, and partner teams while managing multiple deadlines.

APPLICATION:

Interested applicant, please send Application Letter, Curriculum Vitae (with “Two” referees, including your last employment for reference check), copies of Qualification Documents and National ID as per following “APPLY LINK” and/or Apply Email not later than on the evening of 24 September 2026 (Thursday).