Grant Program Coordinator Biostatistics
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. Within the Department of Biostatistics, this role supports the administrative and financial management of research grants and contracts, helping faculty and leadership maintain compliance, fiscal accountability, and effective research operations.
The Grant Program Coordinator serves as a key resource for pre-award and post-award grant administration. The Grant Program Coordinator works closely with faculty, administrative staff, and research leadership to coordinate financial activities, monitor funding, and support effort reporting. The Grant Program Coordinator contributes to the success of departmental research programs through accurate grant management and financial oversight.
The ideal candidate has education, experience, and professional capabilities related to research administration, grant coordination, financial reconciliation, and reporting. Experience supporting grant-funded research programs, preparing budgets, monitoring expenditures, and working with faculty and institutional stakeholders is highly desirable. The successful candidate demonstrates strong organizational, analytical, communication, and problem-solving skills while effectively managing multiple priorities in a complex research environment.
Responsibilities
Pre-Award Services
• Assist faculty with grant budget preparation and proposal development activities
• Support proposal preparation requirements and coordinate submission-related documentation
• Collaborate with administrative assistants to maintain current and accurate Biosketch and Other Support documentation
• Track proposal status throughout the submission and review process
• Prepare change of source of funds and change of funding end date ePAFs
• Maintain a departmental ePAF tracking list that includes historical, current, and future actions
• Review institutional and departmental reports to identify upcoming funding and personnel changes
• Prepare monthly ePAFs and verify accurate processing and completion
Post-Award Grant Administration
• Reconcile grant activity and monitor expenditures across assigned accounts
• Provide grant status reports and financial projections to the Research Department Administrator, Chair, and faculty as requested
• Monitor faculty effort on grants managed by other departments and coordinate follow-up activities
• Assist with effort reporting and reconciliation of effort-related issues
• Reconcile and report on non-grant funding sources
• Support financial oversight and compliance activities associated with grants and contracts
SPORE Reporting Support
• Gather publication and programmatic data required for SPORE progress reporting
• Track expenditures and prepare supporting financial information for reporting activities
• Assist in the preparation of SPORE progress reports and related documentation
• Support the development and maintenance of other SPORE-related materials as needed
Effort Reporting & Compliance
• Prepare effort cards prior to faculty certification
• Coordinate with faculty and Grants & Contracts personnel to ensure accurate effort certification
• Review supporting documentation and correspondence related to effort reporting
• Assist in resolving discrepancies between actual and planned effort commitments
• Support ongoing compliance with institutional and sponsor requirements
Additional Responsibilities
• Master the use of Coeus and related grant administration systems
• Attend and complete available grant-related training opportunities as operational schedules permit
• Work independently to resolve complex administrative and financial issues
• Apply effective interpersonal, organizational, and problem-solving skills in a large research department
• Perform other duties as assigned