Grant Project Coordinator - Per Diem - Day

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Grant Program Coordinator will be responsible for assisting in the coordination/administration efforts of various collaborative agreement awards. The Coordinator will be responsible for collecting and maintaining data, coordinating grant-related meetings, coordinating site visits, drafting letters, assisting with report writing, the maintenance of administrative systems, and other activities relevant to the specific grant.

Responsibilities

A day in the life of a Grant Project Coordinator at Hackensack Meridian Health includes:

• Drafts cover letters/reporting acknowledgements. Coordinates contract reviews and approval with the legal department, requests establishment of new funds from the support services department.
• Collects and maintains data for funded project support, follow-up, and reporting.
• Maintains and expands award files, which include incoming and outgoing correspondence, media documentation, award funding newsletters/reports, quarterly reports, event invitations, internal program and subject information, relevant periodicals, etc.
• Develops and maintains administrative systems to ensure the tracking of critical information pertinent to grant programs and proposal development (i.e. deadlines, submissions, reporting timeline, close outs).
• Manages master calendar and tickler system for grant deadlines, submissions, and reporting.
• Collects data and information including project and program information, equipment and budget information.
• Coordinates site visits when required by various approval or regulatory agencies.
• Coordinates meetings with internal and external constituents for program development, regular updates on current program development.
• Assists in the dissemination of information regarding funding agency requirements, and related information to project partners, principal investigators, and hospital staff. Documents opportunities disseminated for leadership reports.
• Assists with grant reporting and ensures attachments are complete.
• Assists in completion of year end reports for leadership, tracking program goals.
• Assists internal staff in use of online grant systems for submission and reporting.
• As appropriate, liaisons with subrecipients on program implementation, financial reimbursement, and timely completion of progress reports.
• May represent the program and medical center in various external coalitions, committees, or groups related to the grant award.
• Submits stewardship letters to funders (i.e. program updates, press releases, articles, and photos).
• Demonstrates effective, open and timely two-way sharing of program information, ideas, and opinions.
• Continually seeks opportunities to improve work processes and outcomes.
• Must be able to work independently within prescribed parameters, while maintaining close liaison with key stakeholders.
• Handles information ethically, accurately, and confidentially.
• Flexibility to occasionally work after regular work hours to meet grant proposal deadlines.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree in a related area.
• Minimum of one (1) year of coordinator, grant, and/or finance related experience.
• Superior organizational and administrative skills, detail oriented.
• Proficient in database management.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Starting Minimum Rate

Flat Rate of $55 Hourly

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.