Grant Writing & Development Coordinator

Job Title: Grant Writer & Development Coordinator

Department: Development

Reports to: Senior Manager of Development & Government Relations

FLSA Status: Non-Exempt

Prepared by: Human Resources

Last Modified: 08/12/2025, 02/18/2026, 08/07/2026

Summary

The Grant Writer and Development Coordinator plays a key role in advancing UCHC’s fundraising and development goals. This in-person position is responsible for researching and writing compelling grant proposals, supporting the submission of funding requests, and coordinating donor communication and stewardship activities. The Coordinator is also responsible for tracking and, in collaboration with the Senior Manager, managing awarded grants, ensuring compliance with reporting requirements, and supporting campaign planning and donor engagement efforts. The Coordinator owns awarded grants from award through closeout, tracking and managing each grant, ensuring compliance with all reporting requirements, and preparing and submitting grant reports. The Coordinator also supports campaign planning and donor engagement efforts.

This position will also serve as a member of the Development Committee once formally established. As such, occasional participation in board-related meetings, events, and community engagements outside of standard business hours may be expected.

General Accountabilities

• Research funding opportunities from foundations, corporations, and government agencies that align with UCHC’s mission and priorities.
• Lead proposal development and submission, including LOIs, narratives, budgets, and supporting documents.
• Collaborate with development, program, communications, and finance teams to develop strong applications.
• Complete and submit proposals/LOIs, meeting assigned fund raising goal in grant submissions annually.
• Maintain a library of common documents including IRS forms, staff bios, organizational backgrounders, and financial statements and update as needed.
• Maintain the master calendar of grant deadlines, submissions, and reporting requirements.
• Support post-award grant planning by collaborating with internal teams to align deliverables, staffing, and implementation strategies
• Track grant deliverables and outcomes.
• Coordinate with program staff and finance team to ensure grant compliance, budget tracking, and data collection.
• Draft interim and final grant reports with finance and program staff in a timely manner.
• Ensure proper documentation and filing of all grant communications.
• Proactively identify potential compliance issues and communicate risk to senior leadership.
• Assist in gift processing, acknowledgment letters, and donor tracking in CRM.
• Maintain the CRM system, including data entry, running reports, and ensuring data accuracy.
• Support monthly and seasonal donor communications, including e-blasts, mailers, and social media content.
• Help cultivate new corporate sponsors and funding partners.
• Contribute to the planning and execution of two annual fundraising events and related donor campaigns.
• Assist with coordinating and representing UCHC at partner events and community forums as needed.
• Support relationship-building with local organizations and funders whose priorities align with UCHC’s mission.
• Assist in identifying and implementing collaborative initiatives or coalition work with peer organizations.