Grants Accountant (Billing)

Position Title: Grants Accountant (Billing)

Supervisory Responsibilities: No

Budget Responsibilities: No

Reports To: Senior Accountant

FLSA Classification: Exempt (latest version 6.1.2026)

POSITION SUMMARY:

The Grants Accountant (Billing) plays a crucial role in the Finance Team, supporting the full lifecycle of

grant accounting and billing activities. This position is responsible for ensuring accurate financial

reporting, maintaining compliance with grant requirements, and supporting the month-end close

process.

This individual is tasked with backing combined accounting operations, general accounting, grant billing,

and accounts receivable responsibilities working in a fast-pasted, deadline-driven environment adhering

to a structured work setting. These duties include, but are not limited to, managing accounts

Receivable/Payable, making general ledger entries, creating invoices, and reviewing financial

transactions.

PRIMARY RESPONSIBILITIES:

1. Prepare and submit accurate, timely monthly and quarterly grant invoices in accordance with funding agreements Monitor grant expenditures and billable costs to ensure alignment with budgets and donor requirements
2. Track and reconcile billed vs. unbilled expenses
3. Follow up with grantors on outstanding payments
4. Record incoming payments, donations, and receipts in the accounting system (e.g., Sage)
5. Prepare and post journal entries, including month-end and accrual entries
6. Maintain and reconcile general ledger accounts
7. Support monthly and year-end close processes
8. Assist in preparing financial schedules and supporting documentation
9. Maintain accurate AR records and resolve discrepancies
10. Reconcile billing and payment activity to ensure data integrity
11. Ensure compliance with grant agreements, donor restrictions, and internal policies
12. Monitor budget-to-actuals for individual grants
13. Support grant closeout activities in collaboration with senior accounting staff
14. Maintain organized grant documentation and contract files
15. Assist with grant audits and annual financial statement audits

SECONDARY RESPONSIBILITIES:

1. Assist Controller with closing month and year-end files.
2. Contribute to finance team projects and process improvements
3. Performs other duties as assigned