Grants Officer

The duties and responsibilities of the Grants Officer include:

Budget Management

· Responsible for gathering required financial information from Finance, Procurement, Warehouse, and other relevant departments, and for tracking all budgeted financial commitments to ensure alignment with the program budget.

· Assist in developing, monitor and analyze the organization’s budget, ensuring compliance with financial regulation and standards.

· Track and analyze expenditures to identify potential overspend or areas for cost reduction and ensure adherence to budgetary guidelines.

· Assist the supervisor in annual budgeting, financial planning, and reprogramming by providing cost allocations and expense projections.

· Collaboration with other departments to ensure adherence to budgetary guidelines and to facilitate efficient financial operations.

· Prepare accurate and insightful financial reports including variance analysis to provide management with timely and relevant financial information.

Grant Management

· Maintain a clear understanding of all donor agreements, including Memoranda of Understanding (MoUs), Letters of Award, sub-agreements, contracts, and donor correspondence to mitigate compliance risks.

· Ensure compliance with donor regulations and the organization’s policies and procedures; advise management on potential compliance issues.

· Support Program and HR teams in aligning staff salaries, travel expenses, and other direct costs with approved project budgets.

· Maintain a clear understanding for the internal approval process for grants-related actions and escalate to supervisor as needed.

Internal Administration

· Maintain comprehensive documentation and filing systems (physical and digital) for grants, contracts, MOUs, sub-awards, and financial reports.

· Coordinate the approval process for financial reports, ensuring signatures from the Executive Director or relevant authorized personnel are obtained.

· Keep Fund Flow and Grant Budget Management files up to date. · Participate in regular Grants Management and Coordination meetings, providing workrelated updates and input as needed.

· Perform other related duties and assignments as required.

Key Skills

· Financial Management: Proficiency in budget tracking, variance analysis, and financial reporting.

· Attention to Detail: High level of accuracy in budget preparation and reporting.

· Adaptability: Capable of working in a fast-paced environment with changing donor regulations and internal priorities.

· Team Collaboration: Comfortable working across departments with diverse stakeholders.

Qualifications

· Bachelor’s degree in finance, Accounting, or a related field is required.

· Minimum of three years of relevant experience, preferably with exposure to grants management in the non-profit or international development sector.

· Experience in managing multi-donor funded projects.

· Knowledge of donor rules and regulations (e.g., USAID, Global Fund, UN agencies).

· Strong data management and financial analysis skills.

· Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, formulas, etc.).

· Ability to multitask, prioritize, and work independently and collaboratively.

APPLICATION:

Interested applicant, please send Application Letter, Curriculum Vitae (with “Two” referees, including your last employment for reference check) scan or copies of Qualification Documents and National ID as per following “APPLY LINK”, not later than on the evening of 15 August 2026 (Saturday).

Please note: Due to the urgency of this recruitment, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date. The vacancy may be closed early if a suitable candidate is identified. Interested candidates are therefore encouraged to apply as soon as possible.